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The Importance of Conference Booking Software

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Veris - Digicred Technologies
The Importance of Conference Booking Software

Just about everything seems to be going digital in this day & age, and it should be no different inside your business. We are living in an increasingly paperless world & adapting the way to schedule a conference room is one of the best ways to take full advantage of this digital age. Scheduling conference rooms with the old methods is a wastage of time & energy which can be used for more useful pursuits. The meeting room booking system is just one of the many disciplines under the Facilities Management umbrella. The effectiveness of conference room management has a direct impact on the overall performance & financial standing of the organization.

From cost savings to service perception, it is vital the meeting rooms, conference rooms & other publicly available spaces are managed resourcefully. Understanding how the rooms & spaces are used & whether they are used efficiently is the key to saving money by maximizing spaces. Some of the common issues faced by Facilities Managers when managing meeting rooms include –

  • Double Bookings
  • Over Booking Resources
  • Manual Error
  • No-Shows
  • Client Visibility
  • Utilisation Visibility
  • Cross-Department Coordination or Communication

These common issues have a direct impact organization & can lead to negative perceptions of the services provided by the Facilities Department. Thus, the modern meeting room booking systems or conference room scheduling solutions by Veris are designed to tackle all such issues, by providing the efficient & validated software solution for the ease of organizations.

Why conference room scheduling software?

Many departments still operate on using a paper-based, spreadsheet, and other similar ad-hoc methods. It is highly unlikely that such approaches will offer any real benefit to the organization. Specialist meeting room booking systems provide a series of advanced tools intended for the industry to help streamline operations & communication between clients & various departments, providing a smooth & constant service.

Web-based client-facing room booking systems offer a window into Facilities Management operations, instantly preventing double bookings, enable clients to review room availability or duplicate the booking requests. The whole meeting room booking process can be carried out online, thus, freeing resources of back-office staff which would normally manually process bookings. Said resources can then re-focus on various other key areas of service.

For complex booking processes, integrated, or standalone room booking software is the perfect partner. Often supporting the wide range of configuration options, you can control the booking processes & enforce limitations, ensuring that the bookings are made, confirmed, amended, or canceled in the controlled environment.

With the good quality system in place & structured information going in, you can get the valuable information out. As you will expect, most of the conference room booking systems provide a series of reports which will help you to answer the questions provided above & more. This fact-based information can help you refine the procedure to streamline operations, maximize room usage, and save money.

Thus, give a try to the conference room booking system by Veris and see firsthand how our company’s software will improve how you do business.

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