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Difference Between Intranet and Project Management Tools

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Bizportals Solutions

The difference is that “intranet” is a broader term and can encompass a project management solution within it. Some modern intranets on Office 365 or SharePoint are designed with built-in tools to manage projects and related operations.

If you are looking to install or upgrade your intranet, make sure it has the following project management features so you don’t need to invest in another system to manage your projects and tasks:

Team/Project Sites: Dedicated sites where everything related to the project like documents, news, calendars, tasks, discussions, etc. can be stored, managed, and retrieved.

Collaboration & Communication: A centralized place for teams to quickly communicate in real time, share content, use shared calendars and discussion boards to reduce the pile of emails.

Document Management: A secured repository to house project related documents, allowing collaborative authoring, easy versioning and sharing of documents.

Task Management: Easy task tracking capabilities allowing you to create and assign tasks to team members, group tasks, set dependencies for tasks, set priorities, due dates and so on.

Dashboard view: A quick snapshot of all components of a project with a consolidated view of tasks and resources. It helps project managers to monitor tasks and make planning and prioritizing much easier.

Real-time & Graphical Reporting: The tool should provide the capability to create reports on project status, resource allocation, and more that can be turned into charts and graphs for better visualization and management.

News, Alerts, and Notifications: Notifications are important for keeping the whole company informed about important company news; and project teams/users about their pending tasks, due dates, schedules, etc.

Cloud based: It makes it possible for team members scattered over the globe to access the project, make updates, flag delayed tasks and track progress – at any time and from anywhere.

A ready-to-go Office 365 intranet, presents all the above features on one platform so that work can be accomplished within one system. It’s a central hub where your team members can get a consolidated view of the status of the project, its risks, communicate and discuss issues, find solutions and implement them; all from one place.

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