Covid 19 pandemic has forced organizations and employees to consider work from home or adopt remote work option and employers have embraced various tools to make things work smoothly. SharePoint collaboration tool has been an industry leader and also a great document management platform that is highly customizable and is used by businesses in all the industries. According to research, SharePoint is a leading tool that is used by about 78% of Fortune 500 companies and helps them to develop both online and offline capabilities.
So, if you too want to power your team, then this is the tool for you. Let’s see how it helps to manage work remotely.
Encourages collaboration:
SharePoint development allows the remote workers to connect effectively with each other from a central portal and this is especially beneficial for organizations that have workers in remote locations. Certain teams work on special projects or specific sectors and they may be cut off from seeing some important information about the company. This wasn’t done intentionally and there was just a single platform which allowed the information to flow. SharePoint allows everyone to interact at all times therefore fostering a culture of collaboration. This also makes the organizational goals and metrics visible to all the employees and offers a common space to have meaningful conversations through discussion boards and forums.
Allows employees to make informed decisions:
You can easily create live and interactive portals that display business information from varied sources. You can show this data on scorecards, dashboards and more. This enables one to show the KPIs which are most important to the growth of the business. SharePoint Centralized Report Center gives the users a single place to view the data and also allows the users to create personalized views, create and submit their own content for approval.
Delivers a streamlined user experience:
Having a consistent and streamlined experience is highly important and with SharePoint intranet development, you can easily integrate plugins or modules with the desktop applications and email web browsers that you are already using. This eliminates the need to learn about the new platform and SharePoint offers a consistent user experience that simplifies how users interact with the processes, content and business data.
Also Read: The Benefits of Choosing SharePoint as Your Office Collaboration Tool
Promotes remote access and employee mobility:
In this Covid 19 environment more and more organizations are adopting the remote workplace culture and are adopting the mobile work environment which is increasingly important for the employees to have access to the business information from anywhere in the globe. With SharePoint Online and SharePoint Mobile, the users can easily access the company data from anywhere in the world. This means that you can easily open, edit and also review the documents, thereby allowing you to collaborate with other staff members even if you are not in the office.
Effectively manage translations for multiple languages:
It must be very difficult to share documents with multiple translators and ensure that the things that you are sharing are the most updated spreadsheet which needs translation. Managing multilingual content is easy through document library templates as these templates are specifically designed to maintain a relationship between the translated document and the original version.
Summary:
SharePoint development helps to create a more collaborative work environment through its varied customizable features for your business. So, if your staffs are working remotely, then SharePoint is the best solution for you.
Traditional offices still run on paper-based forms, which are for not efficient.
The solution is this – Go paperless and automate your business processes with simple workflow management systems.
Sharepoint solutions helps you to go truly digital – completely paperless by automating all your content management jobs in no time.
For example, you can have a spreadsheet, PowerPoint presentations; text files all merged and sent combined within the Approval workflow and get instant sign off for the assembled document from the approvers.
Searching for paper-based files across your file cabinet or searching your mailbox from time to time can get you frustrated especially when you are looking for old documents prepared years ago.
This involves a contribution from multiple authors.
What is a Document Management System (DMS)?
How does SharePoint work as a DMS?
Why SharePoint is the best DMS?
If any of this question or of these questions are wandering somewhere in your mind, because you are thinking of choosing SharePoint as your DMS, then let us answer all your concerns in this blog post and telling you 10 reasons that why SharePoint is the best DMS.But, before jumping directly onto the topic, let us tell you briefly about a DMS and that why an organization basically needs a DMS.So, as you would also agree with us that, documents uphold great significance in our everyday lives and it is very important to keep them safe and organized.
They become of even more crucial importance when it comes to an enterprise because the entire operations and records of an organization are relying on it.
With the aim of going paperless, the present and future of documentation are predominantly lying within the electronic world, and similarly, their methods of management have also changed with time.
