While updating their technology to the latest standards, the integration of digital technology by small businesses can be counterintuitive and can ultimately bring their productivity rating to a halt. It is crucial for those small companies to effectively manage the information they already have, and not just bury themselves in an even larger pool of data.
The amount of data being generated by small businesses is growing at an incredible pace. Companies need to adopt intelligent information management systems that improve the way they manage and process information, thus enabling workers to focus on adding value to the company.
A simple reason for this is that employees often aren’t given the training or education they need. Employers may be making the right tech investments their employees desire, but falling at providing the proper training. As a result, this causes the frustrated employees to begin to look elsewhere - 71% of office workers aren’t satisfied with the technology in their workplace.
A proper intelligent information management system utilizes technology to make sense of the information in the context of the search parameter, making it available to company staff. But how do you implement the proper solutions more effectively?
Choose the Right Tools for your Team
A well-organized business must have a well-designed information management system to ensure its valuable data doesn’t go to waste. Updating to a new system can prove to be a rather big step for any small business. The implementation process can be a very long and costly endeavor.
One of the main factors for deciding which technology you should use should be the budget available. Consider the total cost of the upgrade and not just adding the training and education cost into the mix. Keep in mind that a failure to properly implement the desired solution might bring down your employees, enable backfiring, and bringing the overall productivity down.
Eliminate these problems by investing in a well maintained and trusted software. There is a reason why business owners opt for solutions such as M-Files that have a proven track record of increasing the business’s productivity. You may want to experiment and cut some corners, but that can lead to burning a hole in your pocket.
Invest in Training and Education
Proper training is of crucial importance to a business of any size. This includes both effective training on technologies your business already employs and the new technologies that your company has just implemented. Your employees need to be able to use the updated technology the company gives them for optimal efficiency and productivity.
Training for its own sake is not an optimal solution. The training that you provide must be educational, meaningful, and useful to the employee's current position. If you do not fulfill those criteria, it can easily backfire, leading to an increase in employee turnover.
Alter the training process to suit different learning styles. Everyone learns at their own pace. Some people grasp concepts quickly, while others require a more direct approach. Also, employees who are tactile learners might benefit from a hands-on demonstration. Old fashioned ones will benefit from a formal classroom-style presentation of the new technology.
Upgrade your Management Style
Good time management and productivity techniques need to come from the top down. Managers need to be a great role model for their employees and also represent a healthy relationship with technological advancements in the office space.
Time management and remaining efficient can be a difficult balance because of these technological innovations. The main issue with new technology implementation is that it can make the employees fearful of making a mistake.
Managers need to be accepting of their mistakes and provide guidance as well as a lot of patience. Your employees are the ones who will be using new technology in the office. Change comes whether people want it to or not, so prepare your management to enforce these changes and make things easy for everybody involved.
In Conclusion
Implementing new technology to a workplace doesn’t need to be intimidating. By starting with small steps, you can upgrade your whole workplace dynamic with minimal requirements from your team. Organizing and utilizing relevant data is becoming less complicated if you choose the right solution.
Work from home is a blessing in disguise if utilized the right way.
Since the pandemic, the world is dealing with challenges with work-from-home routines.
They’re no different for a Project Manager.
Staying productive remotely is crucial, no matter which industry one belongs to.
But here’s good news!We probably got the answer to this!
A recent Upwork survey cited that U.S. employees saved over $90 billion due to not commuting.
The commute has taken a backseat, and everyone is getting used to working from anywhere and anytime.
A flexible work culture can yield many advantages such as: Resource-Based Cost Savings Remote work simply implies No or Limited Office space, less electricity consumption, less maintenance work and so on.
Why not save the money spent on these resources and use them for either new technological investments for the company or simply as incentives or bonuses to the employees?
It is sure to result a particularly good long-term catch to enhance productivity.
Meanwhile, the reduction or lack of commute saves a lot of time, money and energy that can be focused on either the job or on refreshment time, which indirectly will contribute to overall productivity as well.
Digital Workplace contributes to a successful and Flexible Work Culture Flexible Work Culture Utilizing a Digital Workplace to Escalate Business Growth One major benefit of remote work is of course its aid in enhancing family bonds.
If your organisation didn't have work from home culture or policies, working from home amidst COVID-19 would be tricky, even more for employees who are also parents.
Read on how your employees can work from home effectively along with taking care of their children.
