Resolutions for Top Operational Challenges Faced While Executing Painting Activities

Whether you are a painting service provider or an event or PR project manager, who deals with painting vendors, you will agree that managing gigantic painting projects often drain the bottom line. Managing painting operations is difficult, especially, if you don’t have the assistance of new-age technologies like a painter contractors app.

The involvement of cross-functional teams and outside vendors enhances the complexity of team coordination and time management. Besides, the lack of field job transparency leads to unwanted misconceptions and blame culture. Some of the other key challenges faced by painting operation managers are listed below:

Scheduling errors: As a painting project comprises a series of tasks that are to be performed by different teams, so lack of proper scheduling of the worker order, leads to unproductivity and unnecessary delay in the work.

Contractors or vendors management: In any project, where multiple vendors are involved, pitfalls in coordination is not a rare thing. It is a common scenario wherein one party claims a thing, while another party denies to acknowledge it, which eventually leads to a blame-game within the parties.

The gap of expectation vs reality: The operational manager gives his instruction, regularly coordinates with the vendors, and as per the schedule-timeline visits the site with an expectation, only to see a huge gap between his expectation and reality, for instance, the project is not in coherence with the timeline, or the outcome of the project is not up to the mark.

Ad-hoc or unannounced changes in the fieldwork: Despite the best of planning, something always takes the wrong turn. So and so resource didn’t show up for work, the inventory stock is consumed, the addition of a new area that needs to be painted, likewise many announced or ad-hoc changes can interfere with a plan, which leads to delay in project completion.

Fake or inflated invoices: Many operational managers have even reported that they have become victims of fake and inflated invoices, and have faced financial losses out of it.

Combating Painting Operation challenges with painting contractor software

Technology can resolve painting operation challenges. To manage the painting activities with utmost accuracy and efficiency, operational managers need the support of a painting estimation software, also popularly referred to as painting contractor software. These kinds of software programs are specially designed for managing the key functionalities related to painting operations such as:

1. Job scheduling
2. Work order management
3. Vendor contractor management
4. In-time field visibility
5. Payment and invoice management, etc.

How does a Painting Contractor Software work?

These kinds of software programs bring in the power of automation. Through such software, the operational manager can get a detailed insight into every aspect of a painting project/job. For instance:

The operational manager can maintain a profile for each vendor/ contractor/ field agent wherein he can tag the jobs assigned to a concerned person, along with the timelines, payment details, and other specifications. On completion of the task, the vendor or the field agent can remotely mark the work as completed, which will automatically get updated on the software. So no coordination is verbal, the complete process starting from job scheduling to completion is recorded as a data. This brings in transparency in the system, and also allows the operational manager to have a tab on the real progression.

Using the software, the operational manager can maintain a real-time log of the resources available, inventory stocks, expenses, etc. So, accordingly, he can pre-plan things, and the project is less likely to get a halt because of announced scenarios.

The other high-end features of a painting contractor software include geo-tagging the field agents to live track their locations, paperless submission of reports, payment and invoice management, etc.

Conclusion

Transparency in the work process is the biggest benefit of using these kinds of software programs. The operational manager gets real-time visibility of field operations, can access transparent and factual progress report of each vendor, manage the complete co-ordination from the back office, live-track the field workers, get an insight into their productivity, streamline the work process and even adjust the ad-hoc changes. Such controlled management considerably puts the field operations into order and increases the chances of projects’ timely completion.