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Online Meeting Tool for Remote Work

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Lisa Frank
Online Meeting Tool for Remote Work

Efficient communication in any company is essential. In the current socio-business climate, with half the world switching to remote work, some companies have had to face this problem and figure out a way to keep all employees connected, even if they are stuck at home. Without a doubt, working from home has to be smooth and effective, both for companies that have been mobilized by the pandemic to switch to a remote working system, as well as for freelancers and start-ups that prefer this type of cooperation with their clients. No matter what your reasons to work remotely are, online meeting tools come to the rescue.

A suitable online meeting tool should be an improvement for remote work, not another obstacle. With its help, employees should be able to determine their availability in order to easily find a convenient time for internal meetings and send a link to client meetings in a matter of seconds. Let’s think for a moment, what features should an excellent remote work tool have?

Real-time communication and the convenience of online meetings

At the very beginning, let's consider why you should use online meeting tools at all. Modern business tools and technological innovations which simplify the execution of duties and enable the free flow of information between employees. This is especially appreciated by people who work remotely on a global scale. Thanks to solutions such as online meeting tools, communication of an employee with a client, employer, or co-worker can be carried out immediately and in real time.

The online meeting tool eliminates the need to spend long hours commuting to a company or customer premises to hold a meeting. It only takes a few seconds to generate the appropriate link and send an invitation to the meeting, for instance, via email.

Moreover, thanks to this type of tool, it is possible to organize a meeting with people who are in different places around the world. In fact, it would not be possible to organize such a meeting offline (mostly spontaneously when necessary), or it would be associated with high travel costs.

What should you pay attention to when choosing an online meeting tool to be able to enjoy effective meetings in real-time? There are five aspects we want to tackle in this article:

1. SECURITY

Safety is key! The online meeting tool that you will use should guarantee end-to-end encryption for all meetings. It should have a password encryption feature, a waiting room, and the ability to suspend participants. The ability to assign roles to individual participants is also significant in terms of meeting safety.

2. SUPPORT FOR VARIOUS DEVICES

The online meeting tool must work equally well on desktops as well as on mobile devices. Thanks to this, in the event of an urgent meeting in a small group, each participant will be able to take part in it, no matter where they are at the moment. This is especially important when you need to make quick decisions or consult something with colleagues.

3. POSSIBILITY TO RECORD MEETINGS

When choosing an online meeting tool, pay attention to whether it has the ability to record the meetings and conferences you organize. Thanks to this, you will never have to postpone a session due to the absence of one person from the team. You will also not have to send this person a separate email with the details from the meeting. You will save a lot of time only by sending a video, preferably in HD quality.

4. CUSTOMIZE THE MEETING ENVIRONMENT

The appearance of the user panel has to suit your business needs. When searching for potential platforms, check if the tool offers the possibility to adjust the webinar room's appearance via changing of color, adding your own logos or banners. You should also be able to change your room layout to the show a presentation you are discussing or play a video in seconds. The webinar participants should also feel comfortable.

Therefore, if you work with people from another country, it is worth making sure that the online meeting tool has different language versions or at least an English language version. With the possibility of customization and a clean and intuitive meeting template, you will efficiently conduct staff meetings, job interviews, and training sessions.

5. ADEQUATE NUMBER OF PLACES IN THE ONLINE MEETING ROOM

Firstly, think about how many people will be attending your online meetings. Some tools, such as LiveWebinar, are available absolutely free for meetings of up to 5 people. Determining the number of participants will also allow you to choose the appropriate meeting room design that meets your needs. Before starting the meeting, check if there is a possibility of enlarging the room if more participants suddenly appear

Online meeting tools have great potential. Thanks to the possibility of displaying presentations or films, they engage participants. In addition, they allow you to achieve outstanding results in teamwork. The division of participants into separate rooms, thanks to which they can work on various projects, or an interactive board on which you can work together, allows making the most of meeting time. For more information, see: https://www.livewebinar.com/online-meeting

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Lisa Frank
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