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How to save Gmail emails into Hard Drive?

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Sam Benoite

Everyone is familiar with Gmail for email communication these days as it has a lot of storage space and many other services. However, some users want to save all of their Gmail emails from their account on their PC or hard drive. This can be done for backup purposes or because of the full memory in their Gmail account. Hence, in this article, we will see the different methods on how to download Gmail emails to PC. You can go through all of the methods to do this and finish your task. Backing up Gmail emails is a good thing as you don't know the future. You may lose your emails due to password mismatch or Gmail account hacking.

 

Methods for creating a backup of all Gmail emails to an external hard drive

Here are the different methods for downloading all of your Gmail emails with attachments to disk. There are 3 different manual methods, and if you find the manual methods quite difficult, you can end up trying the professional software.

 

Use this option to save Gmail's email backup as PDF to an external hard drive

Open the Gmail account and sign in with your user ID. and password.

Open the Gmail email that you want to save on your hard drive.

Then you will see the Print All button in the top right corner, click on it.

After you click the Print All icon, a pop-up will appear in front of you.

Now you need to adjust the settings as needed and then click on Print.

The Save As window is displayed.

In the Save as type option, select PDF, and then click the Save button.

Once you've saved the email on your PC, you can copy and paste it onto your external hard drive.

Back up Gmail emails to an external hard drive using Google Takeout

Open Gmail and sign in to your Gmail account.

Click on the Manage Data option and select Personalization.

Click the Download option and it will be available in the menu.

Now click on Deselect and then select Mail by scrolling down.

Then click the All Email Data option.

Now a popup will appear in front of you where you need to uncheck Include all messages in mail.

Then click the OK button.

In the pop-up window, you need to click the Email Download link option from the drop-down menu.

Now select the file format in which you want to download the email.

Finally, click Create Archive and you will receive a confirmation that the archive has been created.

Once you've saved the email, you can move it to the external hard drive.

Back up Gmail emails through MS Outlook

Start MS Outlook and log in.

Click the Gear Settings button, then click the Show All Outlook Settings option from the drop-down menu.

Then click on Gmail and select the Sync Email option.

A pop-up window will appear for you to enter the display name.

Then click on the Connect Google Account option.

Now create a new folder for emails that will import all Gmail emails and hit the OK button.

Select the Gmail account from which you will import all emails into MS Outlook.

Enter the credentials for your Gmail account and click the Next button.

When prompted for authentication, click Authorize and close the configuration window.

After importing all the Gmail emails into Outlook, you can save them as a PST file on your PC. Then you can move the PST file to your external hard drive and create a Gmail email backup.

 

All of the above manual methods are enough to backup Gmail emails to external hard drive. However, if you find that all of the above methods are complex and difficult, then you need to use a professional tool called Tool4Mail Gmail Backup Tool. This tool is professionally designed to make a backup of all Gmail emails on hard drive or PC. You can view the steps to back up Gmail emails with attachments to the hard drive from the Gmail backup tool.

 

Steps to Back up Gmail emails into Hard Drive using Tool4Mail Gmail Backup Tool are as follows:

  1. Download the Gmail backup tool and launch it on your PC.
  2. Enter your Gmail account credentials and sign in.
  3. Select the file format as PDF and browse the location on your external hard drive.
  4. Make sure your external hard drive is connected to the PC.
  5. This tool allows you to backup your Gmail email, calendar, contacts, and drive to your hard drive.
  6. Click the Next button and the backup process will begin.
  7. Once the process is complete you will receive a confirmation message.

Benefits of Using a Professional Tool

  • It's quick and easy to use.
  • There is no risk of data loss and it saves the user a lot of time.
  • No technical expertise is required to save all email from Gmail to disk.
  • The backup process is quick and easy.
  • It exports emails from Gmail to PST file.

Conclusion

Well, the ball is in your field of play and it is your decision to choose the manual method or a professional tool to back up all Gmail emails on the hard drive. If you have good Gmail settings then you should try the manual method of doing the backup. Otherwise, use the professional tool. It is easy to use and can be used for a long time.

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Sam Benoite
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