On-site visits are always been a vital part of conducting business. Job applicants, meetings with partners, customers, and contractors happen every day. Though, when the whole of the workplace went digital, the visitor experience was left behind. The procedure of managing and welcoming the visitors relied on a simple lobby book & pen.
While the rest of the workplace underwent the cloud-based renovation, visitor management system could not keep pace as multiple departments were responsible for numerous aspects of visitor management. And, this left guests in the void between operations, facilities, & IT, where no one focused on the overall visitor experience. This was further compounded by competing processes & requirements across numerous company locations. When cloud-based visitor access control systems started gaining enterprise-wide adoption, businesses recognized significant increases in effectiveness, data quality, & security associated with the visitor flow & facilities. There are numerous benefits of opting for the cloud-based visitor check-n system –
Better Visibility
As visitor information is logged in the visitor sign-in system & a photo ID is captured, it is easy to track and identify individuals on your premises. A visitor registration system creates a photo ID for each visitor it registers, reception staff is capable to identify the visitors with ease. You can also keep track of on-going visitor activities & study visitor patterns. Visitors also have an option to pre-register, allow receptionists to be better prepared with the information on them when they arrive at your premises.
Enhanced Brand Image
Most modern electronic visitor sign-in solutions offer an opportunity to reinforce their branding in the front-end of the solution. Hardware devices are customized to display your company colors, screensaver rolls can be designed to match brand guidelines, and logos can be uploaded to the front-end of the solution. These are just a few options available to businesses who want to fully integrate the Visitor Management solution.
Visibility & Accountability
Modern visitor management software (VMS) permits you to identify anybody who is on your premises at any given time. Furthermore, most of the systems will give your staff the ability to detail & study an array of visitor patterns.
Flexibility & Ability to Grow your Business
A good visitor sign-in system is highly flexible & scalable. It means the system can be easily tailored to fit your growing needs. The visitor tracking system in India by Veris can be updated, customized, & serviced quickly. It is simple to make changes you need anytime.
Easy Reporting
The visitor information is stored in the computer database that allows an ability to search, analyze, sort, & retrieve the visitor’s data for any given time frame. You are able to generate visitor activity reports. All such reports tell how many times the visitor signed-in and signed-out, who they were there to see, etc. That information is critical during security investigations and at the time of the emergency.
Think about your visitor management system not only as the framework for control but also as an opportunity to deliver a great customer experience. It is a welcome mat for somebody coming to your office. The visitor management system is the assurance that your facilities will continue to run smoothly. Visitor management software by Veris sets expectations & assures a repeatable, defined, and reliable procedure for welcoming guests into your premises.
The visitor management system is technologically advanced and achieves higher efficiency while it is executed on various premises.
It then stores patterns electronically for future reference.
The surprising factor is, the visitor access control system uses these electronically stored patterns for comparison & authentication.
However, the organizations reconsider their idea of purchasing these apps considering they may cost them a hefty sum.
If you are one of those who have still not adopted any of these new digital means in your organization here are the reasons you should do it immediately as it saves you a lot of money.
Continue reading this article – Increase Your Visitor Security – With the visitor sign-in software by Veris, you can instantly print consumer visitor badges with names & photos.
A smart visitor management system helps to provide effective control of the guests in your premises, maintaining records of visitors along with the issuance of gate passes to the guests.
It helps in managing the safety of your area by preventing the entry of unauthorized personals in your office.
Traditionally, offices maintain manual register entries for the Visitor Management that is time taking & difficult to maintain.
It is almost impossible to produce visitor’s entries & exit reports after the end of the month or year-end.
One, the receptionist being stuck with various visitors, & several interruptions at the reception area at the same time.
It helps to streamline processes & makes the visitor registration process quick & easy.COVID-19 Facilities ManagementThe COVID-19 pandemic has made visitor management more significant than ever when it comes to keeping your visitors & staff safe.
