In many cases you may not have a choice where you will buy your liquor, due in large part to the fact it may be regulated by state laws. Be sure, if you hold a liquor license for re sale and you intend to keep it, make sure you abide by the state laws, not doing so can be very costly. In many states, you will be obliged to buy from state stores. These states are better known as "control states" or "monopoly states". In states where this does not apply, known as "license states", you will be allowed to buy your liquor inventory from any licensed wholesaler or licensed distributor that in recognized by the state you are doing business in. Please note, you may also want to verify county laws as they may forbid purchasing your alcohol inventory from other counties.
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Most license states, on a monthly basis, will publish a master list that displays the names of all the wholesalers in the state you can purchase your wine, liquor and beer inventory. They will also display the different varieties they carry and the prices they will charge. As for control states, they will publish lists of all the brands you can carry in inventory, with that the prices you will pay and the addresses of where you can place your orders. You may also choose to work with a sales representative. These representatives can speak to you of the products they carry, trends in the business, promotions, pricing...you cannot buy from them directly, but they can tell you where you can purchase their products. Beware of sales representatives that try to over sell you! You may find yourself with a liquor, wine and beer inventory that is inflated and harder to control...and possibly dead money sleeping.
When you have a choice of who you can buy from, consider the following factors:
Price: are you getting the best cost for the equal or better product?
Delivery schedule: how often does your supplier come to you: daily, weekly...?
Location of reseller: will this have an affect on cost? Can they come to you in bad weather?
What is you run out of a product, can you go to them?
Reseller facilities: does the reseller have large storage areas and stock heavily or are they constantly out of stock?
Are their storage areas temperature controlled?
Travel: does the supplier handle product properly?
Are wines kept on their sides? Are beer or cold products kept cool during transport?
What is the minimum order a supplier will accept to deliver to your place of business?
Terms and conditions: COD, credit cards, net 30 days...
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Does your supplier have accessories you may need for your business on special occasions like party favors, small wares for the bar like pourers and strainers...?
This may seem like small details, but they are all very important to help control your liquor, beer and wine inventory costs and help manage your business.
Would you just sign any piece paper that could you hold you legally responsible for hundreds if not thousands of dollars without reading or verifying what you are signing?
Every order your business receives must be verified before the invoice or packing slip is signed by a responsible person on your team that can be trusted and whom is trained to perform this task.24 Hour Liquor Store West VancouverSo what are the steps to follow?
It is important that you cross reference what you placed as an order and what is actually being received are identical, exceptions being back orders and replacements you have been made aware of before the delivery.
In all scenarios, you want to compare the prices you were quoted versus the prices you are being charged.
Once this is done, the second step is actually opening the boxes and making sure the quantities and brands/varieties match.
For example, if the label on a bottle of wine is scratched or scraped, will you be comfortable serving it to your customer?
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