To help you make your quotes and invoices online, accurate and professional, without spending too much time on them, in this guide we have a set of short, easy-to-read articles summarizing the main things to know.
By following the chronological order of the operations, we will successively address the following themes.
Choose an invoicing quote software
Making quotes or invoices quickly and without errors is a vital task for the success of a company or an association, to avoid disputes, get paid quickly, comply with regulations, avoid tax adjustments.
Billing software for small businesses must comply with formal rules and include mandatory information. There are several possibilities to establish these documents: use pre-printed paper invoices, make invoices on a spreadsheet or word processor, or use best invoicing software for small business.
How to make quotes online
The quote makes it possible to inform the customer of the essential characteristics of the product or of the service sold, of its price. It is all the more necessary when the product or the service is more complex and personalized (eg work in a home, car repair, etc.).
We see here in which cases an estimate is obligatory, which are the mentions having to appear on the estimate and the sanctions in the event of non-compliance.
How to do your invoices online
The invoice is a document which mentions the services or goods sold by a company or an association. The law requires you to make an invoice in the following cases.
Storage, rectification or cancellation, recording of invoices
The retention periods for invoices and other supporting documents vary according to the applicable regulations. According to commercial regulations, traders are required to keep accounting documents and supporting documents for the transactions they carry out for 10 years (article L 123-22 paragraph 2 of the Commercial Code). This concerns invoices, quotes, but also purchase orders and delivery notes and all correspondence that may serve as evidence in the context of a dispute.
The collection of your invoices
The longer the customer credit, the more cash you will need to finance your working capital requirement. Indeed, the customer credit, like the stock, must be financed. Getting this credit financed by your banker will cost you dearly, more than financing a machine or a vehicle. In addition, the longer the payment period, the greater the risk of non-payment.
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