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Few things are more frustrating than reading a long email message

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Few things are more frustrating than reading a long email message

  Answer that question for your recipient as early in the message as possible. 6. Use bullets or numbering in your messages to make them easier to read.Wholesale Plastic Handle Mould Reading from a computer screen can be difficult on the eyes. Make this task easier for your recipient by making ample use of white space. Avoid long, dense paragraphs. 7. Be wary of the formatting features you use (like bolds, colors, and underlines), especially if you are sending the message to someone outside of your company. Many email systems strip messages down to plain text. If you've sent a message with a lot of fancy formatting in it, your recipient may end up with gibberish. 8. Highlight the specific action you want the recipient to take at the end of your message.

 

Few things are more frustrating than reading a long email message only to get to the end and not be clear on what the sender wants from you. 9. Read your message out loud before you hit the send button. Keep the tone of your message professional while at the same time adding bits and pieces of your personality. Given that deleted emails are never really deleted, never put something in an email message that you would not want to see on the Local News. Also, never say anything in an email message that you would not say to the recipient's face. You should not hide behind an email to deliver a difficult message. Pick up the phone. 10. When all else fails, pick up the phone. If you find yourself exchanging email with a person 3 or 4 times in order to clear up a single issue, the time had come to pick up the phone.

 

Email is supposed to make communicating easier, not more frustrating. It is amazing how a 10-minute call can clear up the confusion that a 3-page email created. Bonus Tip If you have a short message to send, put it in the subject line, this will completely eliminate the need for the recipient to open the email. Example 1: Reminder: Status reports due by 5:00 pm (EOM) Here EOM means End of Message. Be sure you communicate that abbreviation to your team before you start using it. This format is ideal for quick reminders.

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