Think ahead! Choose a different safety system for your business organization to improve its security & safety. Do you feel safe & secure staying at your organization using a pen & paper security system? Or probably you are not changing the security system of your place only because you are afraid of the extra expenditures? Maintaining visitor details on a sheet of paper or logbooks is not safe now. You may come across several troublesome situations. So, better go with the modern advancements.
Every business premises deal with numerous visitors on daily basis. So, it is difficult to manage appointments of the visitors & keep a record of them. The iPad visitor management system helps in recording the information on guests that helps in keeping the security vigil. Visitor management system, the computer-based application, manages a large number of guests in the arena. Modern systems are advanced & technology-driven mechanisms. It functions with a combination of high-resolution web camera. Smart visitor management system by Veris offers the facility to check appointments, enhance the pace of security screening at multiple access points, & determine time spent by visitors inside your premises. Installation, operation, & maintenance of the electronic visitor management software might worry the user to some extent.
Importance of Visitor Management Software
Visitor management software is typically used in the places where a large number of visitors enter & exit. It becomes difficult to keep a vigilant eye on all the visitors by few employees. Electronic visitor management software generates the Photo ID of first-time visitors in the soft copy format in the database. The data is stored in the database to maintain records of all individuals who visited your premises. Some business organizations print Photo ID for one-time & continuing use to speed security screening procedure. Modern systems for visitor management enable the operator to know the total number of guests on your premises. It also offers the facility of restricting troublesome guests by sounding an alarm at the time of their entry. It can be combined with access control for safety.
Well! There are Several Advantages of Visitor Management System
Modern technology doesn’t stop here. It offers the solution i.e. visitor management system which offers a large number of advantages including face recognition systems. Some of the advantages of visitor management system are enlisted as follows –
Buddy punching can never occur with the face recognition visitor management system. This system is based on the “no human touch” methodology where individuals don’t have to touch the sensor or write data manually therefore, there is nothing to worry about regarding the buddy punching.
Visitor management software supports the electronic storage of data. The system stores data permanently in its database; therefore, you don’t have to worry about losing the data. Your data is safe, will never get tampered with or lost.
The biometric visitor management system is intended with an alarm facility. This unique attribute helps the visitor management system to alert individuals on premise by blowing off, whenever the blacklisted individual tries to enter your premise without any authentication.
Reasons to Go for Visitor Management System
Visitor management software helps business organizations simply monitor the individuals getting to their premises. The software programs work together with several hardware tools like bar-code scanner, web-cam, fingerprint scanner, & printers. Whether you are large or small business premises, it is suggested that you have the visitor management system at your place. Here are some top reasons why you should install the visitor management software on your premises –
Eliminates the Receptionist Need – Are you paying an extra amount of money to your receptionist that you could otherwise save using the digital way? With the online visitor management system, you will be adopting the a quick, & easily convenient way to keep the record of visitors digitally who have visited your workspace. Also, that is a better approach because you can get the necessary details of guests even after numerous years.
Improves visitor service – I am pretty sure that you must have attended some event where you had to wait for hours to get past the entrance. Doing this in your business results in bitter feelings & as the business owner, you appear unprofessional. Since the visitor management system allows you to pre-register beforehand, you can process the guests faster
thus making them happy & at the same time giving them a professional look.
Enhance the Visitor Security – With the visitor management system, you can simply print customer visitor badges with names & photos. Additionally, you have visitor logs with the help of which you always know who was on your premises. This immediately improves your safety & helps protect you against theft & other costly risks.
Boost your Productivity – If you are expecting many individuals on your premises, it is suggested that you have to pre-register them electronically. Pre-registering your guests helps you to process them faster when entering your premises. Since the visitor management system is electronic, you can process multiple guests simultaneously. It eliminates long and annoying queues. Most of the software programs allow you to integrate your guests with your existing email system, other business, & security systems thus enhance the security levels. Integration of the visitor management system with your email makes it easy for you to set up meetings & attendee lists.
These are certain unique advantages that make the visitor management system India by Veris actively strong & well-organized. So, don’t have to think much, get the best security solution for your premise at a lower rate. Reduce mistakes and avoid untoward incidents by selecting the best security system for your premises.
They say, once you join an organisation, you join the family and the workplace becomes your home.
You begin adapting and ornamenting the space like your own personal domain.
When one associates themselves so closely with the workplace, you would want those visiting from outside to have a seamless experience too.
These visitors can be any stakeholders, internal or external.
Progressive corporations should adopt the VMS practice because of the following reasons: Replaces the manual process with digital efficiency: With a visitor management system we reduce our reliance on manual operations and thereby eliminate any chances of human errors whatsoever.
Easy administration: By having each step of the visitor tracked, it becomes easier for the administration to be well aware about the status of the workplace at any given time and also facilitates easier record keeping.
A smart visitor management system helps to provide effective control of the guests in your premises, maintaining records of visitors along with the issuance of gate passes to the guests.
It helps in managing the safety of your area by preventing the entry of unauthorized personals in your office.
Traditionally, offices maintain manual register entries for the Visitor Management that is time taking & difficult to maintain.
It is almost impossible to produce visitor’s entries & exit reports after the end of the month or year-end.
One, the receptionist being stuck with various visitors, & several interruptions at the reception area at the same time.
It helps to streamline processes & makes the visitor registration process quick & easy.COVID-19 Facilities ManagementThe COVID-19 pandemic has made visitor management more significant than ever when it comes to keeping your visitors & staff safe.
