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A Broad Overview Of Problems With Redaction

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Artificial Intellegance
A Broad Overview Of Problems With Redaction

The major drawback of data redaction is that it is a complex technique and most people, even those in-charge of screening material, don't really know how to redact documents properly. consequently, two very obvious mistakes are made on a regular basis.

DocuShield Redaction Software

The first is that most people simply hide information instead of deleting it entirely. It should be obvious that if something is left within the document, however hidden, it can be accessed by someone who knows how.


Another common oversight that people commit is that they fail to/ or don't know how to scan the document for text that might already be concealed, especially in the form of meta-data, and hence they approve these documents for publishing, not realizing they're sending sensitive information forward.


In general, most electronic documents are created in applications such as Microsoft Word and Microsoft PowerPoint, and upon completion are changed into the PDF format for dissemination and publishing. Electronic redaction works best if it is worked into the writing stage. In case a document has already been converted, PDF redaction software can be used to effectively sanitize PDF files.Let us take a look at some of the most common roots of problems faced in document redaction, be it document masking, legal redacting, using redaction software or redaction tool programs.


The obvious, yet understandable mistake, people make is to think that if something is obscured from view it cannot be read by anyone. The simplest technique most people resort to is to keep the text and the background of the document in the same color so that they become impossible to tell apart. Covering the controversial text with a differently colored, thick triangle is another technique.


Also, most editors and publishers prefer to blank out specific portions of a document by highlighting the same in black. Somebody who knows what they're looking for will know to extract information by undoing the color labeling/ highlighting.


A redaction technique involves pasting innocuous graphics over sensitive text.


When the document passes through the screening, these seemingly innocent portions are missed. If someone is dedicated to getting their hands on the confidential content, they will know enough to test every image and remove the ones that are acting as a cover-up. Visit www.paragonsystems.com


With trying to sanitize PDF files, the other common mistake is not being familiar with Meta-data. When the screening process is going on, if the Meta-data is passed undetected or the person doesn't know how to rid the document of it, the document will get published and anybody can access the confidential material.

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