Onsite document scanning services are beneficial for businesses and organizations of all sizes. It is typically far easier for us to come to you, than for you to try to transport a lot of heavy filing cabinets to our offices.
Certainly, there are times when our clients bring us their documents for scanning, and we are happy to accommodate them. But with onsite scanning, we can come to you and take care of the project from start to finish. This also makes it easier for your staff, because if there are any questions or issues, we can communicate with you directly.
Using our expert document scanning team will also make the process go much more smoothly, quickly, and accurately. Sure, you could try to do this all yourself, but we’re simply better at it. We’re not bragging, it’s just that backfile scanning is our area of expertise, and so we have gotten quite efficient at it.
Having us do the work of digitizing your documents means that your team can focus on what they’re best at. In the long run, this actually saves you money.
Furthermore, once your documents are digitized, and you can recycle all that paper, the space that those filing cabinets have been taking up can be used for other things.
No project is too big for us. We have literally scanned millions of documents to make them thoroughly organized, online, and secure. In the end, this is safer for your business, because if the documents aren’t digitized and something happens to the physical building, they could be lost forever. But by being digitized, and secured on the cloud with redundant backup, your files will be safe from disaster.
Onsite Document Scanning Case Study
The University of Mississippi, aka Ole Miss, is the flagship university of the State of Mississippi. We partnered with Ole Miss Athletics to digitize their archive of over 100 years of sports memorabilia. With a highly active athletics department, and both women’s and men’s sports teams encompassing everything from baseball and basketball to cross country and golf, you can imagine what a huge project this was.
ScanNmore’s On-site document scanning company in CA developed a strategy and actionable plan to preserve more than 3 million pages of documents for future generations. Our team then carefully digitized these documents for this very important historical archive.
Get Started With Onsite Document Scanning Services
If your business needs help with onsite scanning, call ScanNmore. Our On-site scanning services will securely scan, digitize, and index your documents so that they can be safely retrieved in a digital format. Our team is quick and efficient, and we know how to plow through a ton of paper without disrupting your business. You will be amazed at how rapidly we are able to digitize all of your important documents and place them securely in the cloud.
In today’s digital age, more and more companies are leaving paper documentation behind.
The problem is that, even if you made the switch today, you’d still have years and years of backlog, hard copy records.
In order to leave the past behind, you know you need to scan those documents and incorporate them into your new, digital filing system.
Whoever it is, they have just dropped their regular workload to do this job instead.
Not only that but is document scanning a skill this employee is going to have to learn, along with the categorization and digital storage method you’re using?If you hire a document scanning service, you’re neither taking your existing employees away from their tasks nor adding to their workload.
And, as a bonus, you get a team of professionals with no learning curve for this particular job.#2: CostTime is money, and while hiring a document scanning service to handle your archive might come with a bit of sticker shock, it’s important to look at what it would cost you to do it yourself.
Rely Services Inc is one of the trusted document scanning services providers in the USA.
We are a professional document digitization company that specializes in making information easily accessible in digital format.
Our document digitization services include paper scanning, image scanning, book scanning, aperture card scanning, and more.
As your business services provider, we will gladly bring your documents into the digital era, which will help you keep everything on file electronically and also spare you from the hassle of having to go through old paperwork to find hard copies of crucial company records.
Our company will quickly turn your files into searchable digital documents.
Reduce paper, improve efficiency, and cut costs quickly and easily.
There are a multitude of benefits to scanning business documents in bulk – here are the main advantages.Saves TimeBulk scanning can save significant amounts of time, compared to implementing paperless operations bit-by-bit.
Gathering all documents into one place to be scanned can be a stressful and sometimes overwhelming experience however; once this is out of the way bulk scanning can be a quick, simple and effective process and you can reap the benefits of electronic document management straight away.Faster IntegrationBy bulk scanning documents, businesses benefit from faster paperless operations integration.
Incorporating scanning into day-to-day business gives managers and employees alike the chance to see exactly how things will change, as well as understanding exactly how the process will affect their roles.Departments Can Transition at OnceCompanies that take the time to switch an entire department over to paperless operations are allowing a business and its employees to draw benefits from a big transition.
Managers should answer questions, ease worries and ensure that all employees understand what a digital move means for a business and its departments.
This allows each staff member to work off the same page and recognise what they need to do to help a business move forward, meet goals and exceed expectations.
Scanning documents department by department can be effective, but why not save time and do everything all at once?Saves SpaceBulk document scanning can transform an office space, reducing paperwork and unneeded filing cabinets.
How to achieve the digitalization of documents in public institutions?The purpose of a public institution is to offer an efficient service to citizens and in this era marked by digitalization, the parameters of this efficiency are not inferior to those expected of private companies.The key to keeping up with these parameters is the virtualization of the public office that is digitized and managed through tools such as public management software.However, the digitization of the office goes through a task that is extremely simple in its conception but can be complex in the execution: the digitalization of documents .In essence, all public management software generates, modifies, and circulates digital documents that are associated with the requirements of users and digitization is what allows us to manage documents through software.But why take the trouble to digitize large masses of documents?
How to achieve it?Phases of the digitization process:In the digitalization of documents, tangible physical records such as text and images printed on sheets of paper or photographic material are converted into digital formats.This implies two processes that must converge properly: digitization and electronic document management.Digitizing involves transforming the content of an analogue media into a digital format.Electronic document management, that is, what is being understood as part of the electronic administration implies the management of what has already been digitized .The first process meets the second in three steps:Capture with document scanner.Indexing of the information of the document associating it with metadata that allows locating it Document storage and metadata.Prerequisites of the digitalization.However, a planning and evaluation phase of the digitization of the file and the structure of the digital documents is previously required .
To define the structure of the digital document, we will have to base ourselves on its meta data, signature and typology of the file.The definition of metadata is very important, since we must differentiate between content metadata such as concept, description, access and administrative metadata such as conservation, copying, traceability.Using document management systems or file management systems is essential throughout this process.Then we will proceed to create the archival documents keeping in mind that the creation of documents must be preceded by a series of legal, technological, and archival analyzes, which determine their usefulness.
This analysis will tell us if the document should be created or not.
(dokument)Next, it will be time to start the production of the files, as well as their management and processing within our document management system.The challenges of digitalization.All this process requires not only the choice of a document management software and an architecture of services suitable for the requirements of the public office but of an entire organization of work and processes.Digitizing does not imply just keeping information secure, but managing it , and doing it properly with the methods and tools of archival science .
For the digitalization they are still valid, archival concepts such as expurgation, transfer, documentary valuation, classification chart and documentary series.Also read: How to reduce downtime in public management?Managing this electronic environment is complex.
