Financial data, health records, and customer data are just a few examples of the sensitive data that the majority of enterprises acquire, keep, manage, and use. This kind of private information may be compromised by criminal actors or human mistake, making it an ideal target for ransomware and malware assaults.
Your firm may suffer if private data is lost or made public. Fortunately, you can utilize Microsoft 365 Data Loss Prevention (DLP) to guard against attacks, data loss, and misuse of confidential information.
What Is Data Loss Prevention?
One of Microsoft Purview's security features, data loss prevention, is intended to assist enterprises in preventing the theft or release of critical information. The primary goal of DLP is to identify and stop the deliberate or accidental leak of private information to unapproved persons.
To automatically recognize, monitor, and govern data that is at rest, in use, or in transit, administrators may design and implement DLP policies throughout the network. DLP finds material that complies with your standards using deep content analysis and machine learning techniques, and it prevents the data from being transferred through email, instant messaging, file sharing, or cloud storage.
Protective actions of DLP policies
DLP policies monitor the behavior of people working with sensitive data in accordance with the rules you established and take protective measures in accordance with the circumstances you defined. When a user tries to carry out an unlawful conduct, the Microsoft DLP can:
- Display a pop-up policy tip to warn users that they are trying to inappropriately share confidential data
- Block users from sharing the item and provide an option to override the block and add a justification
- Block users from sharing the item without the override option
- Lock and move data at rest to a secure and isolated location
- Hide sensitive information in Teams chat
Platforms and services with protection
- Office 365 applications (Microsoft Word, Excel and PowerPoint)
- Microsoft 365 services (Exchange Online, SharePoint Online, OneDrive and Teams)
- Windows 10, Windows 11 and macOS (three latest versions) endpoints
- Microsoft Defender for Cloud Apps
- On-premises repositories and file shares
- PowerBI sites
There is no question that the data loss prevention technology decreases the danger of unwanted data sharing and safeguards critical data. To use it to its best capacity, you must comprehend all of its possibilities and constraints. Data leak detection, security enhancement, and regulatory compliance are all made possible through DLP. To ensure the security of your data, you must use a reliable data protection solution, so keep that in mind.
Originally posted here https://wire19.com/microsoft-365-data-loss-prevention-capabilities-and-limitations/
