7 Powerful Advantages of Using a Document Management System
1. Document/file repository
Cloud-based document management systems serve as a central repository for all your important documents that can subsequently be accessed, viewed, changed, and shared with colleagues. No more wasting hours upon hours of precious time frantically looking through stacks of folders to find a single document.
2. Document/content security
When documents are not managed, the possibility of important information being exposed to the wrong people is considerable. Vital, sensitive information falling into the wrong hands can bring irreversible damage to a business. Document management software solutions let you safeguard confidential business information through rigorous security policies and role-based access control (RBAC) where authorized users alone are allowed to view certain files or documents.
3. Anytime, anywhere access
As is the case with cloud-based software solutions, web-based DMS affords users the ability to access files and documents anywhere, anytime, regardless of device used, which is particularly handy when collaborating on projects with team members who are on the go or located remotely.
4. Integration with third-party software
App integration is a nifty capability that eliminates redundant data input and allows seamless information flow between disparate platforms. Not only does it save you time and effort, it maintains data integrity and accuracy as well. Some DMS even support email integration, affording you the ability to directly send files and documents to customers, colleagues, and vendor partners.
5. Better organization
With tags, categories, subcategories, and metadata to mark your files and documents, they become easier to organize, locate, and retrieve for future use. A search using the appropriate keywords can yield results in a matter of seconds.
6. Time/cost efficiency
Employee efficiency is a time-saver. Business-wise or otherwise, time saved is money saved. Add to that the fact that keeping and running a document management system can be done at absolutely no cost (for those with free options).
7. File sharing
With DMS, users get to share and collaborate on files and documents with colleagues, regardless of their location. They control who they share documents with, and files can be shared through links, published on the web or sent as password-protected files to third-party stakeholders. With the audit trail functionality, they know who has viewed or edited certain files or documents, also critical when unearthing process errors and inefficiencies.
Document Management Software Dubai
CloudMesoft provides the ideal situation to increase business volume. Restaurants and retail outlets with single or multiple branches can enhance their output using our software. We offer you Document Management Software Dubai , UAE, Saudi Arabia, Oman, Bahrain, etc. If you want to know more about our services, please call us at 04334 4030 or email us at info @ cloudmesoft.com.
file management utilityThe utility and power companies are high on the list of industries that benefit from document management software.
Utility companies have thrived in time, met the increased demand, productivity and innovation.
These are the four ways in which DMS software supports power and utility companies.
