Finding ways to streamline daily operations to focus on high-priority projects is crucial for every type of business.
If your company constantly deals with heaping piles of receipts, reliable OCR receipt scanner software can help your organisation save valuable time and resources. Learn about receipt OCR technology’s features and how it can benefit your business.
1. Lessen Clutter and Paper
One of the culprits of a messy workplace is the never-ending pile of files and paperwork, and receipts are no exception. A cluttered workplace also welcomes a cluttered mind. With the help of an OCR receipt scanner, you can save a digital copy of the original receipt during data capture and store it in your company’s database straight. Keep your workplace tidy and paperless by tossing receipts as soon as you capture the data.
2. Faster Capture Time
When using an OCR receipt scanner, you can save plenty of time. All you need to do is get the receipt, have the software scan it and capture the data. From there, you’ll receive real-time image-to-text results. Time is money, so being able to scan documents in a timely fashion provides users with a seamless experience. This feature comes in handy when accessing a receipt OCR app on mobile devices.
3. User-friendly and Easy to Set Up
One of the setbacks of adding new software to a company’s day-to-day operations is training staff to use the tools effectively. Fortunately, most OCR receipt scanner apps and software have a user-friendly interface and straightforward navigation. With the help of artificial intelligence (AI) and machine learning technology, you don’t have to worry about tweaking the settings every time you scan a new OCR receipt.
4. Flexibility of Platforms
Another advantage of using an OCR receipt scanner is its overall adaptability. Whether you’re scanning a receipt through a smartphone or tablet, you can easily capture data wherever you are. You can also access the OCR receipt scanner through a computer to check your database and retrieve older receipts.
5. Seamless File Transfer
Before data capture, there are several ways you can transfer the receipts to your intended recipient. Depending on the receipt OCR provider, you can set up your work email and send the file directly to your clients or suppliers. Another way to transfer receipts is with a web portal for easier dragging and dropping.
6. Capture Lengthy Receipts
Do you find it challenging to convert a receipt due to the limited size of your phone or tablet’s camera screen? You can stitch multiple images to form a single digital receipt with an OCR scanner. Taking photos of longer receipts doesn’t have to take all day!
7. More Accurate Results
One of the downsides of using traditional OCR software is that it commits the same mistakes or errors no matter how many times you use it. Luckily, a modern-day OCR receipt scanner has advanced machine learning technology. This AI technology develops new ways to gather more accurate data captures the more you use the software.
Instead of manually encoding receipts, your organisation can lessen repetitive tasks and save time using an OCR receipt scanner. Aside from accounting software, OCR technology ensures more accurate results and faster accessibility for a more efficient expense management cycle.