Automail is a mailroom outsourcing company specializing in mail and document processing strategies.

Burning question among corporates is whether insourcing or outsourcing is more productive and less expensive.

Outsourcing your services is valuable only when your customers are satisfied with the end result.

It would be a shame for a company to choose the wrong outsourcing provider so a meticulous selection process is an important factor in your selection process.

A proven track record, good client history and unmatched reliability and security are factors which can influence the selection process.

Mailroom outsourcing operations can introduce entirely new problems, including privacy and security breaches involving sensitive information at any point of time.Along with signing confidentiality agreements with vendors, companies that outsource their mail operations should insist that procedures are in place to protect sensitive data included in the mailings.

More than a paperless office or business mailroom, automation serves as a secure information carrier.

Traditional mailroom solutions (digital mailrooms) are much more advanced to meet the needs of business communication.

The input scanned from different sources are organized and routed to the personal inbox.

Thus, automated mailrooms complete secure document management and processing according to the business needs.Mailrooms are automated to get a cost-efficient workflow business environment.

It’s simple to integrate the automated mailroom back-end processes to customer management, document management, or database for accelerated business processing.Mailroom Automation vs PlanningCritical business decisions are mainly based on complete and timely information.

They are then scanned and delivered within seconds using automated mailroom solutions.

Thus Automail as a company helps save companies money in mailroom outsourcing process with advanced technologies.

Mailroom outsourcing is the simple but the foundation and stepping stone of every business success.

Guaranteed mail channel for proper delivery and acceptance of mails and other printed documents are the advantages of establishing digital mailrooms.Print to Mail SolutionsPrint and mail services are the additional benefits of having personal mailrooms.

Mailroom automation software system process the mails automatically and paper documents are printed and attached to electronic copies.

Thus making a paperless environment with much more data security and backup measures.

Mailroom Automation includes the process of design, execution and delivery of the all mails including sensitive customer documents in a graphically appealing, data secure way.

The main purpose of automated digital mailroom solutions is to address the incoming communications and utilizing them for high-end communication channels.

Incoming mails are collected at the main head office and streamlined to the local desks or internal channels for further sorting and classifications.

Automail has developed digital mailroom automation software that satisfies the end to end mailroom solutions that are easily configured to business applications to map the whole business communication from a single enterprise gateway.

Some mailroom automation companies support only suitable formats and types that are supported by their digital mailrooms and are not capable of addressing the entire gamut of communications available.

The original format – be it paper, email, fax or web form – and the document type – be it a purchase order, an invoice, bill or tax statement - is irrelevant.

Mails are delivered infraction of a second than using a manual mailroom.Automated mailrooms have automatically prioritized documents to route correct channels and makes the business more customer-centric.

It is a challenge to handle cumbersome amounts of mail, documents and other mailing data in a limited time.

For making a decision, it is critical to evaluate the amount of incoming mail, information security concerns and other mailing factors that accounts for efficient mail processing that is necessary for the business.Following are the five tips to consider while asking some questions of yourself to decide if outsourcing fits good for your organization.Examine the total incoming mailsFind the format suitable for data conversionMethodology of bills and invoice handlingLegal advice on the outsourcingMake sure of quality control methodsOn analysing the above tips, some practical queries may arise that includes:1.

Also, it is good to consider time management of staffs to dedicate them into some other critical operations.2.

Find out the end user friendly data formatSimple mail data can be transferred to excel sheet whereas some complex data having many field needs to be inserted into a pre-formatted file with field values or into a content management system.

There are also documents and images that needs to scanned and printed with confidential informations.3.

Assess the types of incoming mails such as paper mails, electronic copy, fax messages and media files.

The ultimate goal of business development executives is to lower the bottom line costs to get a marginal profit.

Increasing demands from clients for lower cost but higher quality service has let corporate officials find ways to cut cost while achieving high-profit levels.

Automating aspects of your business process including print to mail is a way to gain efficiency and increase profit.Automating aspects of your businesses processes can be beneficial by replacing unreliable manual workflows with smooth automation.

Corporate mail centres are quickly switching over to digital, automated mailroom services in order to process high volume, repetitive tasks in a tight timespan and to see increased growth.If you were wondering how print to mail automation transforms corporate mail centres, just keep reading.Outstanding effects on Accuracy.Maintaining efficiency and precision throughout an operation is an important requirement for the mailing process.

Constant retention is very difficult in handling the mailing process involving thousands of emails every second.

Each piece of mail requires folding, inserting, addressing, and sending – accurately.Delivering mail to the incorrect address may lead to communication conflict and will result in costing the company revenue if articles of mail such as invoices or bills are incorrectly delivered.

Automated mail is a far more accurate system than manual because they reduce the risk of human error.

Corporate businesses are the main industry that benefits from the mailroom automation process.

As the print to mail automation system is efficient in performing repetitive tasks with multitasking facilities.

Here are some facts about how automation is transforming corporate mailing.

Outbound mail.Precise and efficient mailing is the end-goal of corporate mail centers.

In addition, delivering legal documents or confidential data to the wrong individual could result in legal issues.

The importance of automail system comes in the business enterprise environment more.

A well structured standard email communications can solve most of the business mailing faults.Balancing of Mail Communication.Automail mailing solutions with mailroom automated software improve workflow management thereby secure data transmission across locations.

The mailroom is set to predefined mailing process to manage email queues based on priority or some criteria.

The automail system will get rebooted automatically in case of mail management crashes down.The major sectors that need automail system that will benefit from mailroom outsourcing include:Sales OrdersBilling InfoOrder InvoiceCustomer InquiryFinancial SettlementsLegal lettersClaims & Application FormsTax Invoice & NotificationThe automail system will filter out the spammy and non-important mails to speed up the processing of important business emails.In addition to simple mail processing, the digital mailroom is engineered to automate the complete communication channel.

The significance is the automail system self-recognizes the content to classify and distribute it.

The automail system is easy to get installed in your environment.

Rely on outsource mail companies for fast and accurate processing of mail.

Let digital mailrooms help you manage your mail process and take care of mail opening, sorting and managing.Mailrooms are set up to secure document scanner to scan the mail and directing mail to the correct address.

Typical process unit that requires mailroom that handles your:InvoicesOrdersApplicationsInsurance FormsLegal DocumentsAn outsource mail company can manage the entire mail process including document design, print to mail, successful delivery, simplified inbound and outbound mail process thus being called print to mail companies.

Outsource companies usually assess the existing mailing system, manual labour, equipments and operations of the business.

Then they are able to utilize the right mix of of mail process technology, labour and equipment to achieve efficient mail operations.

Outsource mail companies are certified in USPS mail center management and other postal services for the cost-efficient mail management.

The term “outsourcing” refers to hiring an outside company to assist with or handle part of your company’s work.

At Document Output Center (DOC) we specialize in mailroom automation, using the latest technology to perform your mailing and fulfillment needs.

Print-to-mail is a perfect solution for those looking to reduce capital equipment costs, labor, postage and focus more on business rather than running a mailroom.So how does our document-processing center work?DOC uses the secure delivery of files to a remote environment that prints and mails statements, billing and other important documents directly to the customer.

You can either sent ready-made documents to us or we can design them from scratch for you.

When the documents are ready we print, package, and mail them ourselves using customized software and machinery to optimize the process.

We offer e-delivery options for digital documents as well!Our print and document services encompass your entire project needs, from design to delivery, making projects less complicated and intensive.

DIGITAL MAILROOM OUTSOURCING SERVICES It is challenging to handle an enormous amount of mail, faxes and other incoming data in a limited time span.

Consider the amount of incoming mail, the sensitivity of the information, and other factors that are critical to be accounted for while making this decision.

It is often cheaper to handle your mail operations by outsourcing to a digital mailroom operation that allows you to focus time and talent on your core competencies.

This can bring more focus to the features of your product or service that differentiate your company from competitors and reap rich rewards.

Here are a few tips below along with some questions to ask yourself as you decide whether outsourcing digital mailroom services are profitable for your organization.

Determine the total volume of incoming mail your staff is currently classifying and processing.

The term “outsourcing” refers to hiring an outside company to assist with or handle part of your company’s work.

At Document Output Center (DOC) we specialize in mailroom automation, using the latest technology to perform your mailing and fulfillment needs.

Print-to-mail is a perfect solution for those looking to reduce capital equipment costs, labor, postage and focus more on business rather than running a mailroom.So how does our document-processing center work?DOC uses the secure delivery of files to a remote environment that prints and mails statements, billing and other important documents directly to the customer.

You can either sent ready-made documents to us or we can design them from scratch for you.

When the documents are ready we print, package, and mail them ourselves using customized software and machinery to optimize the process.

We offer e-delivery options for digital documents as well!Our print and document services encompass your entire project needs, from design to delivery, making projects less complicated and intensive.

Most businesses have the insight to save money and time by outsourcing the print and mailing communications.

However, the first step to finding a solution for this is quite difficult as many are concerned about the benefits of outsourcing.At Automail, we help all types of business and industries regardless of the size by outsourcing perfect solutions to employ their needs in print and mail services.

We have divided the process of print to mail outsourcing for business needs into simple steps for smooth and efficient functioning.Revise the existing print and mail servicesWatch the existing print and mail services you own and its functioning before making any changes.

You have to consider certain factors like the capital investments, supporting equipment and extra manpower for the process.

It is good to find the cost applicable for individual emails as the USPS postal charges are calculated based on the single mail sending cost with added related costs.Search your Outsource PartnerFigure out the factors you are looking for in an outsourcing company.

Choose from the best outsourcer so that you have to avoid those who are not trustworthy.Request for QuotesAs you find some of the best among the mailroom outsourcing providers that seem to rule the industry, request for a quote.

All incoming mails are captured at the point of entry and automatically streamlined across the departments.

Automail system includes the following Solutions.AutomailTechnology that works best to improves the quality of your work, shortens your processing time and saves you money.

AutoMail® Certified software can save you postage by utilizing First-Class™ Postage presort discounts for volumes over 500, and saves on Return Receipt, about $1.35 per transaction.Print to MailPrint to Mail is the process using the secure delivery of files to a remote environment that prints and mails statements, billing and other important documents directly to the customer.

This is a perfect solution for those looking to outsource.Mailstream NavigatorTake advantage to know precisely where your mail is at all times in the mailstream.

Produce detailed, automated reports that drill down to the individual records to confirm critical delivery, or aggregate a campaign to support trends.Disaster RecoveryWe offer a complete print-to-mail outsource solution with business continuity and disaster recovery services that will protect your important documents and ensure their delivery.

We are equipped to print, insert, finish and mail all of your critical communications.DOCMasterThe DOCMaster solution features secure storage capacity, research capability and variable site administration.