But with the most dynamic market scenario and prolonged remote working, intranets are now leveraged to boost engagement and productivity.Surveys conclude that, when employee engagement increases, there is a corresponding increase in employee retention by up to 87%.With this write-up, learn how intranet solutions drive productivity and engagement in the organization.1.With features and tools of the intranet, you can organize team collaboration activities, virtual hangouts, and scavenger hunts to enhance employee engagement.Centralized data storage & access.Enter the keyword and the search engine will display related documents, links, wikis, blogs, etc.The complete process is a never-ending cycle that gets a boost with easy discussion and training tools provided by intranet solutions.
Soon after new recruits join, the onboarding broadly involves official introduction with their team members, going over tons of documents explaining company policies, rules, and regulations.This conventional method of onboarding has been widely replaced by modern onboarding practices using Microsoft office 365 intranet.A SharePoint intranet automates the entire process or sometimes parts of it to streamline the employee onboarding process.This automation saves substantial time and effort for both the HR personnel and the new hires.It ensures that they get relevant information on time and not get overwhelmed by loads of documents and paper work formalities.How does an Office 365 Intranet help in Employee Onboarding?Joining a new office is already stressful for new employees.They feel like outsiders in a group – they don’t know anybody or anything about the company rules, expectations, and culture.It takes some time for the new recruits to match the working speed and become a contributing member.Microsoft Office 365 onboarding site is the best way to inform about the working environment and organizational culture.
The market is flooded with companies providing custom intranet-in-a-box solutions built on SharePoint, which is integrated with respective business apps.Since Microsoft shifted focus from on-premise to online intranet, there has been a preference for SharePoint intranet-in-a-box solution over everything else.If you’re wondering which benefits to look for in a SharePoint intranet, here is the ultimate benefits list you should check out.1.So, pick the intranet solution that resides within the framework of office 365.Since this allows more interactions between the two platforms, all the changes or updates are integrated seamlessly and immediately.2.Support for Hybrid DeploymentsEven though Cloud intranet features and templates cover a lot of ground still there is a need for hybrid deployments.With hybrid deployments, you won't have to compromise with anything.3.
Law firms around the globe have an increasing number of cases to solve and they keep looking for a technological solution to help create a faster workflow for the same.But first let’ explore, what an intranet software is anyway and how it can help?In simple words, an intranet is a private network that is only for a company’s employees.Document Management: Different kinds of documents including Client data, HR policies, company forms, and much more can be uploaded, stored, and shared through an intranet.A SharePoint intranet also allows to set up workflows for plea approvals by courts, establish permissions so that only authorized staff can access respective files, or collaborate on documents digitally.Special features like tagging make it easier to find and discover case related documents without hassle.With the metadata feature in your intranet employees can easily hunt down relevant case files without wasting time searching for the files in the library.Additionally, a document management system can automate document retention guidelines, an important policy for law firms.2.
For all healthcare institutions, hospitals, clinics, end-of-life care facilities and others, an intranet can be highly advantageous.From improved patient care to simplified staff communication here the top four reasons why an intranet is a must for your healthcare institution.Improved staff communication:Most intranets have the staff directory feature, where the entire staff’s information including doctors, nurses, and administration can be found at one place.A more centralized contact location allows quick and easy communication even in emergencies.The user tagging feature helps staff to find other nurses, doctors, and people from other specialties, departments, and roles.Enhanced patient care:Saving lives takes precedence over anything else for all healthcare organizations and in order to improve the patient care system, intranet offers various resources and apps including online training for staff, patient care feedback forms, online surveys, and tests.A built-in application for patient care feedback allows staff to log in and track patient’s progress, treatment plans, and share ideas for better care.Also, introducing an admin workflow can monitor what content is posted before getting published on the site.Offers a secure central location for resources:A healthcare intranet makes all the necessary documents – patient files, forms, history, and reports all in one place and streamlines the patient care process.With digital storage and retrieval, hospital staff does not have to waste time searching and getting the right paperwork done.
Bootstrapped businesses tend to use free tools for different functions like storing, securing, managing, collaborating, etc.This might seem like a good option at first, but gradually, it hinders the functionality of businesses.Modern-day organizations prefer using a combination of tools, while on the other hand, a few prefer creating their own platforms for encouraging collaborative work.In today’s stiff competition, it is necessary to focus on building a scalable and user-friendly framework to meet increasing employee and business needs.SharePoint intranet is a platform with capabilities to consolidate all collaboration tools under one umbrella.Moreover, it lets you craft an out-of-the-box intranet solution for better collaboration and employee engagement using the exquisite template options.Let’s understand the ways to increase the impact of template options by SharePoint.1.In case complete customization seems out of budget, use the existing ones by including additional business tools as per the requirements like libraries, lists, workflows, logos, views, etc.
Either big or small, a cloud-based intranet has an irreplaceable working significance for any company.This is because of the many benefits it offers.Let’s have a look:Available anywhere, anytimeThis feature alone is good enough for any enterprise to start using cloud-based intranet.Compared to on-site systems that work only in the office premise, a cloud-based intranet operates via internet.Thus, it is available for staff to access important files and client conversations from anywhere in the world.Quick set upAn office system needs complex features and various levels of back-end security to be implemented by the IT department.On the other hand, intranets on the cloud are easy to set up as they come with pre-programmed configuration and are up and running in no time.Easily Scalable Unlike on premise set-up, cloud-based intranet have easy access to the information on your personal devices like mobile, laptop, and tablets.With the cloud, employees and managers can access all the relevant files and data while talking with each other or the client.
In today’s competitive market it is of utmost importance for businesses to have a lasting relationship with customers.Additionally, salespeople face the challenge of communicating with the customers amidst all the manual data input and continuous switch between different platforms.While CRM software remedies the problem of gaining new customers and retaining existing ones, the Microsoft Dynamics CRM integration plays a key role in helping the sales team manage data and get actionable insights.With several benefits like central data storage, monitoring the entire sales process, and track sales team performance, CRM has proved to be extremely useful to achieve desired sales targets.But with Dynamics CRM integration, third party systems can also be connected.This can streamline internal collaboration and brings better alignment between employees from across departments.The following are the most common Dynamics 365 CRM integration options and benefits:1.Dynamics CRM Integration with ERPIt gives instant access to previously stored data in the ERP system, like products and their prices, orders, invoices, payments, and inventory information.
Businesses are not just known by their products but also by their customer services.Today, the contemporary marketplaces are greatly customer-driven.Therefore, enhancement of technology makes self-service an inevitable concept.Customers prefer troubleshooting problems, by reading an article instead of writing emails or speaking with customer executives.A better way to provide an excellent customer service is through the customized partner portals.This write-up highlights the features of an ideal customer portal.It saves you time.With the time and event-based triggers playing their part, customer queries are routed towards the right support team.
In today’s competitive scenario, it no longer matters what you do?What matters is How efficiently you do it?Office 365 intranet is one tool that enhances organizational productivity in not one but may ways like complete data management, streamlining workflows, and offering effortless communication platform.Read on to know how it assists in handling volatile business metrics and boost the overall productivity.
80% of Fortune 100 companies already use it and its adoption is growing exponentially.Companies of all sizes and industries use SharePoint and Microsoft is continuously enhancing its features to meet the needs of a broader base.Although SharePoint comes loaded with a large selection of pre-built sites and templates to get you started, there are ready-to-go products that can be installed on top of SharePoint which convert it into a comprehensive workplace solution with unified tools and features that most companies need.Here are 7 steps to select the right intranet platform:Analyse your Business - Understand and document your current business environment and identify its needs, establish key requirements, list out your problems, pain points and features & functionality you need.Define Budget - As you evaluate your needs you might also determine the budget, research your options and find an intranet product that is the right fit for you.Whether your budget is big or small, look for a solution that helps your company control IT investment and cost the in future too.Assess your IT infrastructure – Deploying an on-premise intranet means you need to have high-end servers to support and manage data.If you are lucky and have a team of highly qualified SharePoint professionals to customize and integrate the intranet software with other business systems – go for it.Another alternative is an Office 365 intranet.It offers flexibility, anytime, anywhere availability (leading to increased productivity and efficiency), low costs, less dependency on IT, more data safety and low energy consumption.Evaluate vendors - By this stage you must have compiled a long list of company intranet software vendors and looked through their offerings, features and price.
The difference is that “intranet” is a broader term and can encompass a project management solution within it.Some modern intranets on Office 365 or SharePoint are designed with built-in tools to manage projects and related operations.If you are looking to install or upgrade your intranet, make sure it has the following project management features so you don’t need to invest in another system to manage your projects and tasks:Team/Project Sites: Dedicated sites where everything related to the project like documents, news, calendars, tasks, discussions, etc.can be stored, managed, and retrieved.Collaboration & Communication: A centralized place for teams to quickly communicate in real time, share content, use shared calendars and discussion boards to reduce the pile of emails.Document Management: A secured repository to house project related documents, allowing collaborative authoring, easy versioning and sharing of documents.Task Management: Easy task tracking capabilities allowing you to create and assign tasks to team members, group tasks, set dependencies for tasks, set priorities, due dates and so on.Dashboard view: A quick snapshot of all components of a project with a consolidated view of tasks and resources.It helps project managers to monitor tasks and make planning and prioritizing much easier.Real-time & Graphical Reporting: The tool should provide the capability to create reports on project status, resource allocation, and more that can be turned into charts and graphs for better visualization and management.News, Alerts, and Notifications: Notifications are important for keeping the whole company informed about important company news; and project teams/users about their pending tasks, due dates, schedules, etc.Cloud based: It makes it possible for team members scattered over the globe to access the project, make updates, flag delayed tasks and track progress – at any time and from anywhere.A ready-to-go Office 365 intranet, presents all the above features on one platform so that work can be accomplished within one system.It’s a central hub where your team members can get a consolidated view of the status of the project, its risks, communicate and discuss issues, find solutions and implement them; all from one place.
Technology has brought rapid transformation to the way businesses operate.To sustain these changes businesses are continuously looking for tools to organize and simplify work.It can unify all your efforts in one place; storing and sharing of documents, dedicated department spaces for managing and assigning tasks, tracking projects, processing forms, on-boarding staff and conducting appraisals.Here are 5 primary elements that a company intranet of successful businesses would surely include to create a more engaged, productive, unified and collaborative workplace.Collaboration & Communication: A corporate intranet can help you reach and engage your entire workforce and provide your employees a centralized platform to collaborate, get personalized company news and easy access to corporate communications.Apart from reducing the back and forth of email it also makes sure that all knowledge is captured and secured in the intranet.People & Information Management: Digital workplaces are becoming more dispersed and are accessed remotely.Businesses need a solution which centralizes and organizes all content – documents, knowledge, tasks, and people – in a meaningful manner so it is easily accessible.A corporate intranet offers team spaces, document libraries, content lists, employee directory, all which help the organization with quick availability to these assets.Business Process Automation: At any company, the most common tasks that generate manual, time-consuming work are forms and document approvals.
Every organization faces challenges when it comes to engaging their employees.Often intranets that are full-featured also fail to engage because they have all the bells and whistles but lack the basic features businesses and users need.A company intranet like BizPortals 365 rallies around the tools and solutions your employees need to increase their efficiency and productivity.It not only improves your company-wide communications but also helps manage your documents, projects, forms, HR and employees etc.at one place.It reduces manual work, improves search and information discoverability.It also integrates with Office 365 tools to bring in key functionality at no added cost.It perfectly fits in any organization/industry.
Not long ago, company intranets had a limited use: publishing internal news, communicating organization’s general procedures to the employees, and serving as a repository for documents.But today their focus has changed.They are user-friendly, attractive, and offer a wide range of tools that help increase productivity, business efficiency and profits.Here are 5 essential tools that a company intranet must have:Document Management – allows you to store, organize, version and share documents.Enterprise search capabilities make it easy to find the right information, quickly.HR and Employee Management – allows you to disperse corporate announcements, publish training videos, manage performance appraisals, and encourage employees with recognition stories, surveys, and polls.Project Management – allows you to manage and track your project portfolio, generate reports, assign tasks, set deadlines, and track risks and issues as well as create custom lists for any additional project tracking needs.Forms Management – offers many pre-built digital forms that you can leverage to automate your approval process.You just have to activate the forms you need and start using them.Social Collaboration – allows employees to interact with each other and be a part of the corporate culture.It provides many tools that offer different methods of communication, such as video calling or real-time messaging.A complete power-packed company intranet software meets all your business needs and provides a wide range of functionality that you would generally get with multiple products.
Creating a company intranet from scratch can be a lengthy process (anywhere between 6 months and 2 years) and has an increased risk of failure.A better option is a ready-to-go intranet solution.This can be implemented within weeks, is available as a monthly subscription making it very affordable for any company and it quickly augments your base intranet capabilities to give you additional productivity and collaboration tools.A quick-to-implement solution can be your success caddie in this super-fast paced digital age.After its successful deployment you will see your processes turning into self-help operations; saving resources and aligning with the expectation of the modern workforce.Rolling out a brand-new Office 365 intranet with exciting features can increase employee engagement and their willingness to give it a try, rather than one that takes months to develop, deploy, and customize, and where employees loose interest because they start to believe that it is never going to happen.
Your organization needs a new intranet when:Your current solution is decades old, it is slow, has outdated information and an unfriendly interface.Your intranet doesn’t offer your employees the tools they need to do work and so they are using other tools and apps to make their work easier.Your intranet doesn’t provide personalized content such as videos, pictures, a social feed, recognition stories, etc.Your intranet is not cloud-based and doesn’t offer anytime, anywhere access to information.A modern intranet solution is what you need and here are some compelling features you should look for to serve you in the long run:Personalized Content - Modern intranets use machine learning to offer personalized content to specific users or user groups.AI capabilities enable it to draw links between people, content and activity within an organization and provide users more relevant and useful content.Seamless Integration - Intranets needs to be able to integrate with a variety of applications and provide a unified experience.It should offer a single sign-on feature that brings all business-centric capabilities under one roof.Enhanced User Experience - Modern intranets are simple to navigate and extremely easy-to-use.It also helps reduce confusions and creates a more streamlined user experience.Robust Search - When users get quick and relevant search results, it saves substantial time resulting in improved efficiency and productivity.Mobility - Many employees have dynamic schedules which include remote and work from home benefits.They need tools and information at their fingertips, wherever they are.A mobile intranet offers the ability to access work - check and send emails, start conversations, share documents, update tasks, and connect with other employees.Automated Processes - Automating operations can have the advantage of boosting productivity, reducing errors, and avoiding employee burnout.
Companies of all sizes and industries use SharePoint and Microsoft is continuously enhancing its features to meet the needs of a broader base.Although SharePoint comes loaded with a large selection of pre-built sites and templates to get you started, there are ready-to-go products that can be installed on top of SharePoint which convert it into a comprehensive workplace solution with unified tools and features that most companies need.Here are 7 steps to select the right intranet platform:1.Analyse your Business - Understand and document your current business environment and identify its needs, establish key requirements, list out your problems, pain points and features & functionality you need.2.Define Budget - As you evaluate your needs you might also determine the budget, research your options and find an intranet product that is the right fit for you.Assess your IT infrastructure – Deploying an on-premise intranet means you need to have high-end servers to support and manage data.If you are lucky and have a team of highly qualified SharePoint professionals to customize and integrate the intranet software with other business systems – go for it.Another alternative is an Office 365 company intranet.
It provides employees with a platform where they can engage, be up-to-date with the latest company information, share their ideas, and collectively contribute to the company’s goals.
Here are the 5 main benefits of an intranet -
Better Productivity: When all your dispersed tools are consolidated within an intranet, your employees need not go elsewhere to find what they need to get work done.
Easy collaboration: An intranet is an important part of your global work setting because it provides a central location where employees come together and collaborate.
It is a one-stop destination to meet all work-related goals.
It provides your employees a voice, reflects the company culture and positively impacts employee effectiveness, satisfaction and engagement.
Technology has drastically changed the way we work, and it is constantly advancing and evolving.There was a time when most collaboration took place via email.This included getting approval on documents or other requests, sending out corporate announcements, informing team members of their tasks and deadlines, communicating ideas, and much more.These days there are separate tools with which you can achieve each of the above goals like document/forms routing tool, task management tool, news publishing tool, etc.These tools make collaboration easy, quick and convenient; and with most of them being available in the cloud are easily accessible from anywhere, on any mobile device.More and more companies are becoming aware of the advantages of collaboration tools for business and they are trying to implement them at the workplace.But instead of putting in place various different tools which can cause confusion among your employees, it is better to implement a modern intranet which comes equipped with all the tools that your employees use to get their work done including - email, information sharing, instant messaging and video conferencing.Being in the cloud, it goes everywhere with you, and works beautifully on all your devices.There are many intranet offerings out there, but you need to make sure it satisfies your collaboration needs and adds value to your business.