Automail is a mailroom outsourcing company specializing in mail and document processing strategies.

Burning question among corporates is whether insourcing or outsourcing is more productive and less expensive.

Outsourcing your services is valuable only when your customers are satisfied with the end result.

It would be a shame for a company to choose the wrong outsourcing provider so a meticulous selection process is an important factor in your selection process.

A proven track record, good client history and unmatched reliability and security are factors which can influence the selection process.

Mailroom outsourcing operations can introduce entirely new problems, including privacy and security breaches involving sensitive information at any point of time.Along with signing confidentiality agreements with vendors, companies that outsource their mail operations should insist that procedures are in place to protect sensitive data included in the mailings.

The term “outsourcing” refers to hiring an outside company to assist with or handle part of your company’s work.

At Document Output Center (DOC) we specialize in mailroom automation, using the latest technology to perform your mailing and fulfillment needs.

Print-to-mail is a perfect solution for those looking to reduce capital equipment costs, labor, postage and focus more on business rather than running a mailroom.So how does our document-processing center work?DOC uses the secure delivery of files to a remote environment that prints and mails statements, billing and other important documents directly to the customer.

You can either sent ready-made documents to us or we can design them from scratch for you.

When the documents are ready we print, package, and mail them ourselves using customized software and machinery to optimize the process.

We offer e-delivery options for digital documents as well!Our print and document services encompass your entire project needs, from design to delivery, making projects less complicated and intensive.

The ultimate goal of business development executives is to lower the bottom line costs to get a marginal profit.

Increasing demands from clients for lower cost but higher quality service has let corporate officials find ways to cut cost while achieving high-profit levels.

Automating aspects of your business process including print to mail is a way to gain efficiency and increase profit.Automating aspects of your businesses processes can be beneficial by replacing unreliable manual workflows with smooth automation.

Corporate mail centres are quickly switching over to digital, automated mailroom services in order to process high volume, repetitive tasks in a tight timespan and to see increased growth.If you were wondering how print to mail automation transforms corporate mail centres, just keep reading.Outstanding effects on Accuracy.Maintaining efficiency and precision throughout an operation is an important requirement for the mailing process.

Constant retention is very difficult in handling the mailing process involving thousands of emails every second.

Each piece of mail requires folding, inserting, addressing, and sending – accurately.Delivering mail to the incorrect address may lead to communication conflict and will result in costing the company revenue if articles of mail such as invoices or bills are incorrectly delivered.

Thus Automail as a company helps save companies money in mailroom outsourcing process with advanced technologies.

Mailroom outsourcing is the simple but the foundation and stepping stone of every business success.

Guaranteed mail channel for proper delivery and acceptance of mails and other printed documents are the advantages of establishing digital mailrooms.Print to Mail SolutionsPrint and mail services are the additional benefits of having personal mailrooms.

Mailroom automation software system process the mails automatically and paper documents are printed and attached to electronic copies.

Thus making a paperless environment with much more data security and backup measures.

Mailroom Automation includes the process of design, execution and delivery of the all mails including sensitive customer documents in a graphically appealing, data secure way.

The main purpose of automated digital mailroom solutions is to address the incoming communications and utilizing them for high-end communication channels.

Incoming mails are collected at the main head office and streamlined to the local desks or internal channels for further sorting and classifications.

Automail has developed digital mailroom automation software that satisfies the end to end mailroom solutions that are easily configured to business applications to map the whole business communication from a single enterprise gateway.

Some mailroom automation companies support only suitable formats and types that are supported by their digital mailrooms and are not capable of addressing the entire gamut of communications available.

The original format – be it paper, email, fax or web form – and the document type – be it a purchase order, an invoice, bill or tax statement - is irrelevant.

Mails are delivered infraction of a second than using a manual mailroom.Automated mailrooms have automatically prioritized documents to route correct channels and makes the business more customer-centric.

Business entities receive a high volume of documents from multiple channels during their day to day operations.

More than half of the organizations do not have any standard process to automate this process.

The collection of documents and sorting and generating feedback are manual processes in many organizations which result in a serious loss of data and time utilization.

Relying on an error prone manual process to sort, scan, and enter data may cause heavy damages to present day fast paced operations.The mailroom automation software used at AutoMail extracts and validates data from the incoming mail and communications.

The software converts it into organized electronic information which streamlines the entire business communication process.

Mailroom automation software is well equipped for 100% efficient customer communications and is widely accepted for the same reason.Mailroom automation allows your business to grow larger and more efficient by improving the customer service activities.

The main focus of every business is to “stay ahead in the game” as the competition grows.

The only way to achieve this is to reduce the labour power with lower levels of risk factor thus increasing the production levels.

The ultimate goal of every business is to generate more profit levels regardless of their operational size.Print to mail is the process of automating the direct mail process including printers and skilled artists.

There are questions that arise such as how much is a waste of time?

etc.Key aspects of AutomationAutomation is the key to establish a standardised unit of work in any manufacturing process.

Print to mail automation is a chain of single unit that enables increased efficiency and reduced cost-per-unit simultaneously.

Thus Automail as a company helps save companies money in mailroom outsourcing process with advanced technologies.

Mailroom outsourcing is the simple but the foundation and stepping stone of every business success.Why Choose Outsourcing?Miscommunication is a common issue among business management that can be overcome by choosing an outsourcing company.

Guaranteed mail channel for proper delivery and acceptance of mails and other printed documents are the advantages of establishing digital mailrooms.Print to Mail SolutionsPrint and mail services are the additional benefits of having personal mailrooms.

The whole mailing structure is automated as the mails are screened to convert the documents electronically.

Mailroom automation software system process the mails automatically and paper documents are printed and attached to electronic copies.

Thus making a paperless environment with much more data security and backup measures.Mailroom Automation includes the process of design, execution and delivery of the all mails including sensitive customer documents in a graphically appealing, data secure way.

DIGITAL MAILROOM OUTSOURCING SERVICES It is challenging to handle an enormous amount of mail, faxes and other incoming data in a limited time span.

Consider the amount of incoming mail, the sensitivity of the information, and other factors that are critical to be accounted for while making this decision.

It is often cheaper to handle your mail operations by outsourcing to a digital mailroom operation that allows you to focus time and talent on your core competencies.

This can bring more focus to the features of your product or service that differentiate your company from competitors and reap rich rewards.

Here are a few tips below along with some questions to ask yourself as you decide whether outsourcing digital mailroom services are profitable for your organization.

Determine the total volume of incoming mail your staff is currently classifying and processing.

Implementation of mailroom automation software in an organization leads to improve the overall efficiency rather than the mail communications.

There are a lot of chances to misplace the data or even lose important information on using standard mailroom methodology.Mailroom efficiency is claimed while processing, recognition, and classification of the electronic messages and documents.

Thus, the key step in mailroom automation is deployed.

Mailroom automation software extracts data from the paper documents, then transferred to digital formats to maintain the business workflow.Almost 80% of the data utilized by an association is as unstructured paper records and later on, automated mailrooms were constrained documents with a fixed structure.

Automated classification and identifying methods additionally automate document handling rather than manual document planning methods that cut the overall cost and manual labor charge.

Automail has designed mailroom automation software provides advanced document classification, separation, and extraction capabilities.

The main purpose behind promotional products is to increase the sales by attracting customers.

Getting ahead of the competitors and gaining the attention of target customers is the purpose of promo ads.

The common similarity in any of the promotional product is that they may have their company logo for branding.

Customers are offered promotional items to help keep the company in their mind.This form of marketing includes different kinds of promotion medium such as print, online advertising, direct mail, social media, events, exhibitions etc.

Promotional merchandise is the offering of promotional items during merchandise trade shows, events, business meets.

Implementation of mixed marketing and offering promotional products may increase leads, sale and thereby ROI.

Mailroom automation software is the process of identifying and sorting documents and mail content.

The system recognizes the document types automatically and classifies them accordingly.Document classification is the process in which software classifies a vast number of various documents and captures their content.

Automail mailroom automation is designed to efficiently classify documents, collect data from various inputs, and get them routed to the correct person.

This process maintains the workflow for enterprise mail management.

The automated software is designed for mid-sized to large companies that deal with enormous amounts of documents.Small business can make use of less expensive document classification solutions for work flow management.

The process is based on identifying documents for classification using keywords or templates.

The term “outsourcing” refers to hiring an outside company to assist with or handle part of your company’s work.

At Document Output Center (DOC) we specialize in mailroom automation, using the latest technology to perform your mailing and fulfillment needs.

Print-to-mail is a perfect solution for those looking to reduce capital equipment costs, labor, postage and focus more on business rather than running a mailroom.So how does our document-processing center work?DOC uses the secure delivery of files to a remote environment that prints and mails statements, billing and other important documents directly to the customer.

You can either sent ready-made documents to us or we can design them from scratch for you.

When the documents are ready we print, package, and mail them ourselves using customized software and machinery to optimize the process.

We offer e-delivery options for digital documents as well!Our print and document services encompass your entire project needs, from design to delivery, making projects less complicated and intensive.

More than a paperless office or business mailroom, automation serves as a secure information carrier.

Traditional mailroom solutions (digital mailrooms) are much more advanced to meet the needs of business communication.

The input scanned from different sources are organized and routed to the personal inbox.

Thus, automated mailrooms complete secure document management and processing according to the business needs.Mailrooms are automated to get a cost-efficient workflow business environment.

It’s simple to integrate the automated mailroom back-end processes to customer management, document management, or database for accelerated business processing.Mailroom Automation vs PlanningCritical business decisions are mainly based on complete and timely information.

They are then scanned and delivered within seconds using automated mailroom solutions.

No matter the size, every business and organization sends and receives mail.

The bigger the organization, the more crucial and complicated the mail delivery process can be.

Mailroom clerks must stay organized while lifting, moving, and transporting the mail in bags or carts.

Clerks or other office workers manually prepare and process the information before it is filed, mailed, or delivered.

Business decisions depend upon accurate and timely delivery of this information, and moving to mailroom automation is a guaranteed way to improve your company's document design and delivery process.AutoMail’s document management systems have the ability to take batches of documents and pull information from pre-designated fields, expediting the indexing process.

With our software, you add indexing information and receive documents that are scanned in their work queues to verify.

It is a challenge to handle cumbersome amounts of mail, documents and other mailing data in a limited time.

For making a decision, it is critical to evaluate the amount of incoming mail, information security concerns and other mailing factors that accounts for efficient mail processing that is necessary for the business.Following are the five tips to consider while asking some questions of yourself to decide if outsourcing fits good for your organization.Examine the total incoming mailsFind the format suitable for data conversionMethodology of bills and invoice handlingLegal advice on the outsourcingMake sure of quality control methodsOn analysing the above tips, some practical queries may arise that includes:1.

Also, it is good to consider time management of staffs to dedicate them into some other critical operations.2.

Find out the end user friendly data formatSimple mail data can be transferred to excel sheet whereas some complex data having many field needs to be inserted into a pre-formatted file with field values or into a content management system.

There are also documents and images that needs to scanned and printed with confidential informations.3.

Assess the types of incoming mails such as paper mails, electronic copy, fax messages and media files.