Intro
Are you struggling to implement the Kanban system in your organization? If yes, then this post is for you. Today we are going to share with you a step-by-step guide that you can follow to implement the Kanban system/framework in your organization using the STATIK method.
Select a Service
The very first thing that you must do to implement the Kanban framework in your organization is to select a service that you wish to track, manage and improve. This is the most important step in the process of implementing the framework so make sure you do this properly else you will not be able to get all the advantages of this framework.
Define the Mission
By defining mission, we don’t mean those useless or ambiguous statements that many teams and organizations define from time to time. Your mission must be clear and practical and should help you in making decisions like setting priorities of different tasks, responsibilities of team members, etc. Besides this, you must clearly define your goals, and what actions are you ready to take to achieve your goals, etc. in your mission statements. To learn more about defining mission statements feel free to join the Kanban System Design KMP-1 Training Institute in Noida.
Analyze the Source/Cause of Dissatisfaction
In this step, you have to analyze the causes of dissatisfaction with your team’s current performance. This will help you understand whether the adoption of the framework will help you in solving the causes of dissatisfaction or not. So, make sure you analyze the source of dissatisfaction before moving ahead with the implementation of the framework.
Identify the Current Situation of the Service
In this step, you have to identify the current situation of the service. You have to define its boundaries, how the team is currently working and how the team should work to achieve desired results. Besides this, you have to identify any dependencies due to which the performance of the service/team members might not be up to the mark.
Identify and Categorize Work Types
In this step, you have to identify and group all sorts of work done by your team members to make sure that your team is not getting involved in unnecessary tasks. To do this identify and categorize all the tasks that your team is performing on the basis of factors like value of a task, urgency, importance of a task, etc.
Visualization Policies
Now you have to decide how you want to visualize the work of your team and create visualization policies for the visualization of the workflow. The main purpose of this step is to help you easily understand the current situation of the team/service so that you can make appropriate decisions from time to time. To do this you can also use tools like Trello, ProofHub, etc.
Populate the Board
In this step, you have to populate the visualization board using the findings of your research. While populating the board make sure it contains all the tasks that are needed to be done on the basis of priority/importance, their due dates, prioritization policy, etc.
Define Working Policies
The next thing that you have to do is to define working policies. These policies must define the way you want to handle the workflow to achieve your desired results. Besides this, the policies must also define the responsibilities of team members, WIP limits, ways to reduce cycle time, etc.
Define WIP Policies
In this step, you have to create WIP policies. These policies must define WIP limits and measures that can be taken in case the WIP policy is violated. Besides this, the policy must also define the ways to deal with problems like expediting work, defects, stress on teams due to the pilling-up of work, etc.
Define Meeting Policies
Now you have to define meeting policies. These policies must clearly define the sequence/order of meetings and help you manage and govern the Kanban Cadences. To learn how to define meeting policies feel free to join the Kanban System Design KMP-1 Training Institute in Delhi.
Conclusion
Implementing Kanban is not that difficult and you can easily do this if you have proper knowledge about the framework. So, if you are someone who is struggling to implement the Kanban in his/her organization then carefully follow all the instructions of this guide and you will be able to implement it in your organization without any difficulty.
