Moving enterprise content management to the cloud seriously comes with huge benefits — overall costs are lower. The process becomes faster and governance becomes much easier. These are just some of the brightest apples for the business, but — and this may surprise you — we advise you to wait before you rush through a project.
Instead, we advocate a more thoughtful approach. This is something you can check out in detail in our White Paper, but if you want to get to this point, here’s a three-minute study of what we consider organizations to do before starting cloud-based ECM migration. There are important ideas.
1. Content — where what and why
Even if you are not currently planning to migrate, this is a valuable exercise. For security, good governance, and financial responsibility, we clearly recommend documenting:
Where your content is stored.
What kind of material and size do you have?
Why are you holding it?
The beauty of this exercise is that you can discover the content that you no longer need, the content that can be stored better, and the costs that you can avoid.
2. Be careful with storage
Cloud storage costs vary depending on content security and compliance standards and access frequency. Once you’ve identified the features of your content, you can determine which storage makes more sense — and you don’t have to choose just one. It is possible that you have content that needs to be kept, but it may remain inactive, as well as content that must be highly available. Knowing your storage needs in advance gives you the freedom to create a smart solution.
3. Determine your database
In most cases, database migration requires exporting from the on-premises environment and then importing into the cloud environment. Your plan should include:
abase database size
Export and import times.
A rollback plan.
Cut and delta.
4. Strict security
In deciding who can access the documents, you need to determine who can access the cloud environment, applications, ports, and more. At the very least, you should specify:
Security groups:
Who are they?
Who can do SSH in the machine?
Which can be accessed via HTTP and HTTPS.
Which inbound and outbound ports are required.
5. Be careful with the layout of the content
When planning the layout of content for import into the new cloud environment, we recommend capturing the following:
Content model
Data protection standards include creation and modification dates.
Folder structure
Version
Presentations.
Annotations.
security
Audit trails
Finally, take the time to review the various options available in the market. Make sure the ECM solution you choose can measure future growth and expansion. After all, you don’t want to take everything to another solution when your business is too big for a solution you have already implemented. For that BENEVOLENCE TECHNOLOGIES is the right choice for affordable and high-security Ecm software.
This prevents key parties, such as partners, suppliers, and customers, from accessing the content remotely.Distributing business continuity: To provide business sustainability, companies must create resilient environments that provide the ability to recover quickly from backups or switch to alternative data centers.
These business continuity policies provide challenges to the organization in terms of cost, public resources, and business-acceptable time management for access to any business-critical content.Supporting adequate service levels: Most businesses require high levels of service in terms of working continuous hours.
ECM availability, planned or unplanned, increases the cost and complexity of the platform.Software Management of software licenses: On-premises ECM platforms typically hold multiple licenses, including a server installation license and a user license component.
Integrating the on-campus ECM platform with cloud services is complex, limited by network capability and integration techniques.Meeting control requirements: It is challenging and costly to ensure that the assets in the on-premises ECM system comply with regulatory requirements.
For companies that do business internationally, country-specific regulation dictates that information assets be stored within those countries.
This requires the company to engineer a global ECM platform.
Whether it’s benefitting from faster speeds and agility, cost savings or boosted efficiency, businesses of all sizes are moving towards Cloud services and Cloud computing for their day-to-day operations.You and your business therefore don’t want to get left behind, but fear not, as you don’t have to thanks to Cloudscape.
Cloudscape are your personal Cloud specialists.
We act as a trusted advisor to your business, helping you migrate your IT services to the Cloud with little to no fuss or disruptions to your operations.
This enables you to concentrate on what it is you do best, run your company, whilst benefitting from all the advantages the Cloud has to offer.We offer a wide range of Cloud support options including a fully managed Cloud hosting service which includes full backup and support.
Our team strive to provide excellent levels of support and management, no matter your business, and we work tirelessly to ensure a secure and reliable platform for all your business’ IT needs.
Cloud Computing Services LondonThe Cloud is growing in popularity and for good reason, but what exactly is The Cloud?To put it simply, The Cloud is a set of IT and computing services that are made accessible to users as and when they please.
What is Cloud Computing?Cloud computing is the delivery of on-demand computing services to the user over the internet including storage, databases, servers, software, analytics, networking, and intelligence services.
Cloud computing relies on the sharing of resources to manage consistency and economies of scale.
It may be limited to a single group (enterprise clouds) or be available to many groups (public cloud).To Know More: http://www.afsainfosystems.com/cloud-computing/what-is-cloud-computing/
Cloud computing can provide a lot of benefits for a manufacturing business.
For example: Centralized Data StorageEstablish Processes for Output OptimizationStreamlining the Supply ChainReal-time MonitoringCustomer Satisfaction IncreaseFrom the article Introducing Cloud in Manufacturing Business: a Must or a Whim?
you will know more details about each benefit listed above.
