Certain documents must be kept in a secure location at all times. Wills, property deeds, life insurance policies, immunization records, and other essential documents must all be kept safe during a move. Some of these documents are irreplaceable, and losing them would be a tragedy.
Use the Proper Packing Boxes
For documents, we prefer to use file boxes for more accessible, more organized packing. This type of box is perfectly sized and highly sturdy, and some even have hanging folder inserts. Any documents you don't want to be crumpled during a move should be kept in folders or a binder.
Make photocopies
Even if you can back up documents electronically, you should still make photocopies. That way, you'll have physical copies that are easy to access during the move.
Put sensitive documents in sealed envelopes
When the Department of Defense transports sensitive documents, they understandably go to great lengths to safeguard them. Seal up extra sensitive documents to emulate their moving strategy. The envelopes or containers must be opaque and permanently taped or locked shut. If someone tries to tamper with them, it will be apparent, and it will be impossible to look through the documents if they are misplaced.
Don't Put Details on Packages and Boxes
Label the box or package containing your documents in a generic manner that makes the contents clear to you but not so clear to others. Use something like "Office Supplies" or "School Records" as an example. If you aren't moving the documents, DO include specific handling instructions on the box or package.
Make a documentation inventory
Most homeowners have multiple locations where essential documents are kept. You probably don't keep your owner's manuals in the same place you keep your passport. To ensure that no documents are overlooked, make a list you can check off as papers are packed.
If the number of individual documents appears overwhelming, consider creating a list of locations where you keep records instead. Take note of any filing cabinets, envelopes, or personal items, such as purses, where you keep documents.
While creating this main inventory, remember which documents can be packed for transportation and which must be accessible during the moving process.
Locate the Appropriate Containers
When moving or storing documents, it is critical to place them in the appropriate container. The ideal box will protect your documents from bending, pest infestation, and moisture damage. An accordion envelope or a portable file box may be the best solution for public documents that do not contain sensitive information. These containers make organizing and maintaining your documents a breeze.
Consider purchasing a lock box or fire safe for unique and personally-identifying documents. Keep the documents safe while limiting who sees and has access to them during the moving process.
Keep Sensitive Documents in Your Sight
Our herd follows the rule of keeping all sensitive information with you during the move. Even if documents such as social security cards, medical records, and financial statements are securely packed, they are not entirely safe from prying eyes. We always advise people to pack their original documents in their vehicles rather than loading them into the truck. If you're flying, put all of your important original documents in a binder and bring them with you. Keep an eye on them at all times, keep them in a climate-controlled environment, and have easy access to them if necessary. Are you looking for a cheap and secure place to store your belongings? Storage Choice Gladstone provides climate-controlled self-storage units that are safe and secure.
