One could experience a lot of issues at the workplace when it comes to printing tasks. It could be as simple as wastage of paper or a bit more complex like security or compatibility. Wouldn’t it be great to eliminate these problems once and for all? That is where printing management software comes into play.
A lot of different features like print output monitoring, printing analytics, printing cost optimization, sensitive data security, computing device tracking, and printing machine tracking can be taken care of by printing management software. All of these features are being developed into single pieces of software for the ease of customers and businesses by software developers.
Why Do You Need Printing Management Software?
1. A print management system can help work-from-home employees remotely access the printing process in the office. The physical copy can further be collected in the office itself.
2. Data safety is essential for businesses. Most private files need to be shredded after the work is done, and you cannot let employees print these as per their wish. Print management software helps you control this.
3. Some employees may like to print unnecessarily, which increases the overall cost of paper, toner refill, etc., and these print management software can too prevent this.
4. As already mentioned, paper wastage is another thing that this software prevents. It makes things more environmentally friendly that way.
Best Print Management Software
Papercut
Papercut is undoubtedly one of the most famous printer management software out there. It has cloud-based services that reduce wastage. It is excellent for providing data security for confidential files. Auto-deploying print software makes it easier for employees to print from a BYOD or mobile device. This helps a ton because IT system admins might need help to ensure that all drivers are effortlessly printing on multiple devices.
Digital data leakage is a significant issue in today’s world. But people often forget that leaks of confidential files can happen easily by as simple as a sheet of paper left on the printer. PaperCut resolves this with tools for controlling device access, implementing secure print release, and watermarking prints to ensure top-notch security for your private and essential files.
This is how PaperCut uses a three-way printing protection:
- You can set preferences about who can print, what can be printed, etc., before anyone starts printing to ensure the security of the printing system.
- 2-factor authentication and card-based secured print copy release can be used during printing.
- Watermarking, audit trails, digital signatures, and print archiving can be used when the printing is completed, and the copy is out.
PaperCut is full of more useful features, such as the encouragement of duplex printing, the implementation of reasonable usage quotas, and full pay-for-print and print chargeback policies. Some free tools are also available with PaperCut. PaperCut Mobility Print is an alternative tool to Google Cloud Print. QRdoc is another tool that is used for stamping business documents. You also get PaperCut Views, used for print analytics.
Print Manager Plus 9.0
With the best end-user support and technology, Print Manager Plus 9.0 gives more power to businesses in controlling the printing process. Up-to-the-minute printing information can be accessed by the IT department, defined adequately by printer, host, or network. Restrictions can be imposed on user groups and organization units with quotas and budgets. This is good for businesses that have cost limits.
Rules and restrictions can be set on printers or users for greater control over cost and security by the organization. It helps users to print from anywhere with a web-based interface that contains network access. Organizations can better understand material wastage and energy consumed in the printing process.
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