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Discuss The Features of Multifunctional Devices

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Vinay Singh
Discuss The Features of Multifunctional Devices

A multi-functional device (MFD) is the foundation of an efficient office. In today’s organizations with “security and compliance environment”, technology has become our best friend (and sometimes our worst enemy). Multi-function device offers print, copy, scan, and fax functionality, but as technology has advanced, MFDs have evolved into a single platform that enables hardware consolidation and creates significant cost savings, and efficiencies.  


Multifunction printers consolidate your fax machine, copier, and single-function printer, saving space in your office and provide a cost-effective solution to benefit your organisation. But what else are you getting with a multifunction printer? Are there any features you will miss? The only way to find out is to make a list of must-have features you need so you can check them off as you explore several models from various manufacturers. Switching from outdated single-function devices to robust multifunction printers (MFPs) can boost productivity and create a more effective and streamlined workspace.  


Despite having an array of standard features, there are a few features you will need to make before purchasing or leasing a multifunction printer. Consider the following,  


  • Paper Size - Modern multifunction printer offers additional paper choices—standard, cardstock, labels, envelopes, and labels. It also provides you with multiple drawers so you can quickly go from one type of paper to another.  
  • Duplex Printing & Finishing Options - Duplex printing also known as double-sided printing, allows you to print on both sides of a sheet of paper in sequence. Other labour-saving features include finishing options, such as staple, fold, punch holes, and even bind documents for a high-quality final product. 
  • Versatile Scanning - Multifunction printers provide choices when sending scanned copies, such as scanning to email, desktop, or server. One can scan directly to the copy function on the device.  
  • Automatic Document Feeding - Automatic document feeding allows users to put a stack of documents into a tray in order to make copies, fax, or scan multiple sheets of paper with the touch of a button.  
  • Cloud-based Printing - Due to the wireless nature of most multifunction printers, you can print on-demand from anywhere to your office’s device. This is a fantastic feature which improves the productivity of an organisation.  
  • Intuitive Touchscreens - Save time on employee training with user-friendly intuitive touchscreen interface. Using a multifunction printer is as easy as using a smartphone.  
  • Enhanced Security - Permission controls, data encryption, and other security measures are included in multifunction printers to ensure the highest level of document and data security.  


Few more things to keep in mind while purchasing a multifunction printer:


Inkjet or Laser? Colour or Monochrome? 


First, it’s important to determine if you should bring an inkjet or laser multifunction printer in-house. There are pros and cons to each, so carefully consider how you intend to use the printer. Another big-picture question to consider is whether you plan to only print in black and white or if you will need to print text, logos, and other images in colour.  


Appropriate speed 


Businesses require printers and other office technology to keep up with daily workflows. If you regularly print or copy in high volumes, you should pay attention to the print speed or page-per-minute (ppm) output of the multifunction printer you intend to purchase. 


Size and Cost 


Even though combining a copier, printer, fax machine, and scanner into one device will save on overall space but you must also consider the size of your new multifunction printer. It is also important to determine the cost of your new multifunction printer. A reputable vendor will match a device that fits both your needs and your budget. 


The good news is that you will most likely find your next multifunction printer which will include all of your required features and functions, plus more at Canon. It will benefit your business if you are consolidating various devices into one user-friendly multifunction printer. 

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