I9 Verification Frequently Asked Questions

I9 Verification Frequently Asked Questions

1. What is Employment Eligibility Verification?

Employment Eligibility Verification, commonly referred to as Form I-9, is a requirement by the U.S. Department of Homeland Security that all employers must complete for each newly hired employee to verify their identity and authorization to work in the United States.

2. Who needs to complete the Form I-9?

All employers in the United States, regardless of size or industry, are required to complete Form I-9 for each employee hired after November 6, 1986. This applies to both citizens and noncitizens.

3. When should the Form I-9 be completed?

The Form I-9 should be completed by the employee no later than their first day of work. Employers must then review and verify the documents provided by the employee within three business days of the start of employment.

4. What documents are acceptable for the Form I-9?

The Form I-9 provides a list of acceptable documents that can be used to establish identity and employment authorization. Some examples include a U.S. passport, Permanent Resident Card, driver's license, and Social Security card. The complete list can be found on the last page of the form.

5. Can an employer specify which documents an employee should provide?

No, as an employer, you cannot dictate which documents an employee should present from the acceptable list of documents provided on the Form I-9. However, the employee must present either one document from List A, which establishes both identity and employment authorization, or one document each from List B and List C.

6. Do employers need to keep copies of the documents provided?

Employers are not required to make copies of the documents provided by the employee. However, it is a good practice to do so in order to establish a record of compliance.

7. How long should employers retain the Form I-9?

Employers are required to retain the Form I-9 for as long as an individual is employed with the company. Once the employment ends, the form should be retained for either three years after the date of hire or one year after the date employment ended, whichever is later.

8. Can employers accept expired documents for the Form I-9?

No, employers are not allowed to accept expired documents during the verification process. Always ensure that the documents provided by the employee are valid and unexpired.

9. What happens if an employer fails to complete or improperly completes the Form I-9?

Failing to complete or improperly completing the Form I-9 can result in serious consequences for employers. This may include penalties, fines, and in some cases, even criminal charges. It is crucial to ensure compliance with the requirements.

10. Where can employers find the Form I-9 and additional guidance?

The Form I-9 and detailed instructions can be found on the official website of the U.S. Citizenship and Immigration Services (USCIS). Employers can visit their website or contact USCIS for further assistance or clarification regarding the Employment Eligibility Verification process.

If you have a question that has not been answered on this page, please visit Pdx Signing for I 9 Verification Services.