An Introduction of resignation letter:
When an employee plans to leave their company, he has to give the advance notice in a written form to the employer with a respective reason called resignation letter. Before quitting a job it’s the legal process between an employee and employer. After the resignation letter, the rest other formalities will begin by the employer’s side. So here we learn how to write a resignation letter and what we need to understand during writing a resignation letter.
What to add at the beginning of the resignation letter
It has always been seen that when the question comes in mind, how to write a resignation letter, employees feel difficulty. Especially for a fresher who is going to write for the first time, always in doubt on how to write a resignation letter. Don’t worry, we are here to give you all the easiest and right answers on how to write a resignation letter.
Main Info
On top of your mail write your name and complete address. Make sure the name and address you are going to write should be the same which you had given during the time of joining. It’s not a mandatory thing but it’ll create your loyalty towards the organization.
Mention Date
After writing your name and address write down the date, Write the date on which you are writing a letter. here you can write that date in which you are going to submit your resignation letter instead of that date you are writing. Both will be right.
Company’s Vital Info
After writing the date of leaving Now you should mention the name of your manager and in the next row write down the name and place of your company with the city pin code. See Figure (i)
An example:
Figure (i) Peter Thiel
14, New Street
Los Angeles, 90001
10th, March 2020
HR Manager
XYZ Technology Pvt. Ltd.
Los Angeles, 90001
In the middle of the resignation letter
After writing the beginning of the resignation letter, You now come to the middle of the resignation letter. It’ll clear the motive of your letter. Here you have to discuss the reason for your resignation. Some points are below on how to write a resignation letter
Write Subject
Now it’s time to write a subject line which shows the object of your letter. Here you can close in two or three words the subject. Don’t write lengthy lines in the subject. It’ll reflect poor writing skills.
Show Respect
After writing the subject Line leaves the first-row blank and in the 2nd row give your greetings to your senior with respective words. If you are damn sure that the receiver is male then write “Sir” and if you are not clear that who is the receiver then write both “Sir” and “Ma’am”. See Figure (ii)
An Example:
Figure (ii) Peter Thiel
14, New Street
Los Angeles, 90001
10th, March 2020
HR Manager
XYZ Technology Pvt. Ltd.
Los Angeles, 90001
Sub: Resignation Letter
Dear Sir/Ma’am
At the end of your resignation letter
After writing in the middle of the resignation letter. Come to the paragraph where you will explain the reason for your resignation. Endpoints are below on how to write a resignation letter.
Write Reason
Here you have to write the reason for your resignation. It should be formal and diplomatic. Don’t use rude and hate words towards the organization. Give them a diplomatic and convincing answer to maintain a good relationship between you and the company.
Gratitude Towards Organization
Give them your gratitude to your organization and colleagues. It’ll show your positive character. This is the core thing that represents your character.
Closing of the resignation letter
And at last, write down your signature and date to close the letter. Don’t stretch your resignation letter with less important information. See figure (iii)
An Example:
figure(iii) Peter Thiel
14, New Street
Los Angeles, 90001
10th, March 2020
HR Manager
XYZ Technology Pvt. Ltd.
Los Angeles, 90001
Sub: Resignation Letter
Dear Sir/Ma’am
This is to inform you that I am resigning as an “Assistant Manager” In your company. Therefore this letter is for your knowing that my last day of employment will be 10th, April 2020.
Here I would like to thank each and everyone to whom I met in this organization and who gave selfless support to build my career and skills. I indebted to you all my whole life. It was an amazing experience to work with you all. I can’t express my feelings throughout some words. You all have prompted my life in the last 5 years.
Here I’ll ensure you that coming these 30 days I’ll give my best and take all the responsibilities which are in my knowledge and skills. I wish you all my best wishes for your future endeavors.
Sincerely
Peter Thiel (Signature)
10th, March 2020
Conclusion:
I hope you’ll get all your answers on how to write a resignation letter. It has been observed that when people start writing the resignation letter they think it’s a formality but it shows your character towards the organization and how you feel in their atmosphere. You should write through your heart and don’t be ashamed to write your feelings for colleagues and your seniors. There is a proverb that the first impression is the last impression. Here you should be formal, diplomatic, conscience and conclusive in a way that they always remember you after you leave. The resignation letter should be to the point. This is all about how to write a resignation letter. Still, you are in doubt and want to take Professional writing help we are here to help you. Your one decision can make your life easy.
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