The main concern of any organization is security, isn't it? Is your organization still dependent on the pen & paper method for marking in & out the time of visitors entering & exiting your premises? The world is developing too fast, particularly in the area of technology. It doesn’t matter absolutely whether you are in the organizational sector or you are at your home. When it comes to security you need to be very conscious about yourself & very particular about selecting the security devices. It is not about only security but if you are in the organizational sector then it becomes somehow very significant to create your first impression. As the general fact is the first impression is the last impression, therefore creating the first impression in front of your customers is important. The electronic visitor
management system not only looks elegant on the premises, but it also gives a fascinating impression of your campus and ensures perfect security.
What about the Technology?
Apart from the looks & features, the most important is the technology Visitor management software is based on. The visitor management solution is primarily based on face recognition technology. The face identification system works by capturing the facial details of people on the premises. The facial details are then stored inside the database of the computer. When the individuals re-visit your premises then the facial identification visitor registration app again captures facial details & then it performs a matching procedure by using the matching
algorithm between older & newest captured patterns. When the visitor management system finds a match, it grants authentication otherwise it denies the authentication. Depending on this process security is maintained at the premises. With electronic visitor screening software, one can even set the lower priority individuals so that they can be strictly prohibited from a particular area.
Must-Have Features of Visitor Management System
To achieve desired goals, a visitor management system must have the following features
Digital Sign-in & Sign-out
Visitors should be able to add their personal information quickly & easily using the touchscreen or keypad. The digital inputs by visitor management system are quicker & eliminate confusion, redundancy, and potential for error handwritten sign-ins or sign-outs can cause. Signing out should become super simple and ideally with a single button.
Custom Sign-In Procedures
Visitors' sign-in needs might change based on the type of visits. For instance, the check-in procedure for someone making the delivery may be very different than one for someone coming in for a job interview. Along with this, your staff might also want to let VIP visitors skip most of the sign-in procedures or pre-register them so that they are not stuck signing the same documents that are compulsory for other guests.
Reports and Data Storage – All guests’ check-in data requires being stored safely and securely. The employees are capable to run reports on that data to get valued insights on how the front desk runs. Particularly, a quick report which lists anyone in the office at any given moment can be helpful in the case of an emergency evacuation. All these reports should be easy to filter, sort, export, & share.
Document Signing – The visitor management systems integrate the document signing to the check-in procedures & keep an electronic version of those signed records safely online. The system can take the visitor through the streamlined procedure which includes signatures.
Notifications of Staff – Visitor management systems have a notification system that alerts staff when someone who wants to visit them has signed in. Ideally, the employees can choose which types of notifications they would like to receive & when.
These are some reasons why you need to have a visitor management system in your building. When choosing the visitor screening system go for one that is easy to use & can be simply integrated with your other systems. Also, remember to get it from a reputable software company. If you are exploring a reputable Visitor Management Software, you should go with Veris’s visitor management system. Veris’s VMS is a simple, yet powerful solution which fits a variety of customers. Whether the high-security facility or small business firm, our software can be tailored to fit your needs.
They say, once you join an organisation, you join the family and the workplace becomes your home.
You begin adapting and ornamenting the space like your own personal domain.
When one associates themselves so closely with the workplace, you would want those visiting from outside to have a seamless experience too.
These visitors can be any stakeholders, internal or external.
Progressive corporations should adopt the VMS practice because of the following reasons: Replaces the manual process with digital efficiency: With a visitor management system we reduce our reliance on manual operations and thereby eliminate any chances of human errors whatsoever.
Easy administration: By having each step of the visitor tracked, it becomes easier for the administration to be well aware about the status of the workplace at any given time and also facilitates easier record keeping.
