Hot desking software is the office space management system that allows desks to be shared by different employees at different times as required. It maximizes the usage of space & saves on real estate costs by reducing unnecessary workstations. It is useful for numerous organizations and co-working spaces. Employees often report enhanced productivity when using the hot desk booking solution. The social aspect of shared office spaces can also endorse collaboration among different teams & departments. Hot desk booking software allows professionals to work in the office when required. Users can access desk scheduling software via the company intranet, web browser, and hot-desking app. By using the hot desk management software, workers can find the desk & access telephone & power systems to get to their work. But, not everyone has the same needs when it comes to workstations. Some office spaces have different amenities. Some of the benefits of workspace reservation system include –
Spatial Planning – Traffic controls and capacity are essential for monitoring and enabling the proper usage of spaces. Having numerous individuals crammed into the room eliminates the possibility of social distancing. Various businesses are planning to start with 50% capacity for re-entry by keeping total on-site workers to a minimum. Establishing flexible desks is important for measuring who will be on-site, how many facilities can securely accommodate, and where they will be spending time.
Value for Money – Hot desk management software is worth investing in as it automates all business operations & employee schedules. You need to pay one time for hot-desking software & only for the desks you want your employees to access. With the reports & analytics, facility managers can track which office spaces are most used & which areas remain unused. The software will also show who made reservations, canceled, modified, or rebooked.
Quantifying Utilization – Real estate now has a substantial price tag whether owned or leased, & there is a high-priority need to use as much as is securely possible to justify costs. Thus, it is critical to have a system in place which helps you to measure & quantify the use. How are desks, rooms, and offices being used? Is it meeting your workforce’s needs, or are they failing them? How are the spaces being commonly used, & how can they be optimized?
Easy Access – The office hot-desking software allows you to make conference room booking reservations by using a web login & mobile app. With this function, employees can report to work with the available desks & related equipment to get to work. It is essential for large corporations with various shifting schedules but has limited workstations. Customer service, contact centers, & sales consultation firms are a few examples.
Creating Determined Experience – The removal of the assigned spaces & lower occupancy means available rooms become more purposeful. Those doing work onsite will be sure to utilize them as needed, further mitigating the downtime. Hot desking software becomes the powerful & go-to tool for facilitating back-to-work experience, & also managing flexible real estate. It also gives employees the power to choose why, when, & how they utilize the spaces, allowing them to modify their ‘place to work’ experience.
Veris is a pioneer in the hot-desking idea. Our hot desking system has served numerous private & public organizations over the years & proved successful when it comes to employee satisfaction and productivity. Our hot desking system continues to upgrade the software features to address the challenges modern businesses face, particularly during this COVID-19 pandemic. Our track record shows years of reliability & efficiency when it comes to hoteling the workspaces which allow employees to reserve the office spaces, conference rooms, desks, or meeting rooms by using room booking software. The demand for our hot desking system is significantly rising as it helps in preventing COVID-19 infections in workplaces.
