How to Improve Fleet Management System Efficiency and effectiveness

Keeping track of everything that happens with your company’s fleet can be a nightmare. From not getting paid for your overtime to getting the correct maintenance plans in place, keeping tabs on all of these things at once can be challenging. A fleet management system is a great way to keep track of everything related to your company’s vehicles and equipment. But how do you make sure that system is efficient and effective? Improving efficiency and effectiveness involves changing how you view and organize your fleet management system. In this article, we explain the major components of a successful fleet management system, as well as some useful tips for making it more efficient. for visit fleet maintenance software in saudi arabia

What is a fleet management system?

A fleet management system (FMS) is a tool that helps you keep track of the assets that make up your company’s fleet. It might not sound very exciting, but it’s the backbone of any successful business. Most companies track assets through a combination of physical assets (i.e., the vehicle, tool, or machine) and humans (i.e., drivers, operators, or maintenance technicians). The drivers use handheld devices to track the time, condition, and distance driven. The vans record data related to the number of miles driven, the condition of the roads, and the fuel used. The machines track the performance, including speed, mileage, and oil change records. The maintenance technicians use handheld devices to record the time, date, and the maintenance performed on the assets. When you’re all-in on your system, you can track all these types of data, as well as more specialized information such as how many miles your fleet is covering and whether or not a repair costs more than an average of nearby competitors’ prices. You can also calculate the average cost of fuel for your area and the region.

What to Track in your Fleet Management System

A fleet management system should track the following data points: Start and end of each shift. Overtime rates. Percentage of time the vehicle is in use. Time off the road for maintenance. Length of time the vehicle is scheduled to be in operation. Time required for regular maintenance. Equipment breakdowns and repairs. Percentage of time the vehicle is being operated under warranty. All of these metrics can help you improve your efficiency and effectiveness.

Decide on the core functionality you want from your system

Based on what data you want to collect, you design the core functionality of your FMS. Let’s say, for example, that you want to record each vehicle’s location and the time of each location visit. With GPS, you can easily track a vehicle’s location, even if it’s in a different city or state. You might also want to record the time and reason a vehicle is scheduled for maintenance. This is important because it can help you decide which services are worth covering with your own staff and which aren’t.

Set Up an Audit Trail

You want to make sure that each metric is accurate and has a valid reason. If at any time you discover that an item is not being tracked as expected, you want to be able to trace the issue back to its source. A great way to ensure this is to set up an audit trail. An audit trail records every metric that’s recorded in your FMS and allows you to easily see which records are inaccurate or out of sync with reality. You can record the following details in your audit trail: At what time of the day is the system monitoring? What time of the day is the last record logged? Who was logged on when the system was triggered? What action was taken when the system was triggered?

Get Rid of the “Not In My Backyard” Features

If you’re looking for an easy way to increase efficiency and effectiveness, consider eliminating some of the less important but “not in my backyard” features from your fleet management system. For example, do you need to track equipment that’s used by contractors on your property? With a FMS, you could record each time a machine is used on your property, but that’s pretty limiting. When you eliminate the “not in my backyard” features, you can make sure that each tracking device is actually footprinting your assets.

Conclusion

As your business grows, it can be difficult to keep track of everything that happens with your company’s assets. A fleet management system can help you standardize the tracking and improve efficiency and effectiveness. But how do you make sure that system is efficient and effective? The key is to track what you track and use an audit trail to help you see which records are incorrect or out of sync.