To take backup of Office 365 mailbox data into an Outlook PST file, I would like to refer an excellent third party software, Kernel Office 365 Backup & Restore.
Software Advance Features-
- Easy save Office 365 mailboxes into PST
- Provide option to choose your desired location to save files
- Supports to take backup of multiple Office 365 mailboxes using CSV files
- Also supports PST files to Office 365 migration
- Provide filter option
- Free trial version of the software is also available
For more information about the software, visit- https://www.nucleustechnologies.com/office-365-backup/
Getting a backup of Office365 Mailboxes occasionally becomes an incredibly needy task.
Well, there are lots of different solutions for Office 365 backup to helps you with that.
Why it is important to Office 365 Emails backup:Accidental data deletionRetention policy gapsSecurity intimidation –internal and externalHardware malfunctionLegal and compliance requirementsOffice 365 emails backup solution can be prepared by the manual as well as an extraneous tool.
Let’s know:Backup Office 365 Emails via Manual MethodRun and Log-in Office 365 with your Administrator credentialsNow, Go to Admin Center and select ExchangeClick Permissions to access.
Go to Admin Roles >> Discovery ManagementFrom the Discovery Management option, hit ‘+’ sign to add RolesAfter that click on ‘Mailbox Import/Export’ below rolesWithin the ‘Members’, click again the ‘+’ sign and click once on the user nameClick on “Save” when the necessary steps finishedAfter that, here Go to “Compliance Management >> in-place eDiscovery & hold” option and click New (+)From “In-Place eDiscovery & Hold” dialogue box, enter the name and click Next buttonNow, select the all mailboxes by clicking on “Search all mailboxes” or the also selected ones by “Specify mailboxes to search” option and click once more on the ‘+’ signPlace the filters and go with Next button from the next ‘Search query’ displayFrom “In-Place Hold Settings” dialogue box you can identify the number of days for which the items are to be reserved before they are deleted from the serverNow, click the “Finish” there.After a verification message, click on “Close”Finally, the search list will be presented, after that click on the downward bullet to export the .pst filesDrawbacks of the manual ways to import Office 365 mailbox to PSTThe manual method is a lengthy procedure and takes unpredicted time.Complete emails, calendars, contacts, and all contents cannot be exported.There are no filter items given to export itemsOnly execute this way which is expert technicallyBackup Office 365 Emails using Shoviv Office 365 Backup ToolShoviv Office 365 Backup and Restore Software is a specialized Office 365 backup tool.
The tool appears with User-friendly GUI and offers easy to recognize processing.
As you know Office 365 is the cloud-based software that is used as a service product for the organization.
Therefore, here we come up with the perfect suggestion for a user query “How to backup Office 365 mailbox”.
In this blog, we deal with both traditional and tool approaches.In the next section, we discuss the need to backup Office 365, how to backup it manually, what are the tool backup approach and its features.
So that users are able to easily compare between manual and alternate tool backup methods.
Why Backup of Office 365 mailboxes necessary?In this technological era, the backup of every important data is necessary to secure it from any mishappening, and Office 365 is one of them.
So it is very necessary to backup Office 365 mailboxes including calendar, Inbox, attachments, contacts, journals, tasks, and sending emails to the local platform.
Overnight, people had to change their home in the home office.
For example, many local resources that were supposed to be hosted on physical hardware can now be hosted on the cloud, including documents, emails, calendars, notes, and events.Administrators may mistakenly think that data in the cloud is automatically backed up.
Google and its GSuite experienced an outage that lasted several hours.
You can use various filters so you can quickly find what you are looking for.Altaro backupAltaro is the creator of Hyper-V & VMware Backup and Replication.
The product is easy to use, has many features, and is available, especially compared to "enterprise" products.Using Altaro Office 365 Backup, your backups are automatically saved to the Altaro cloud backup location hosted by Microsoft Azure Infrastructure.
All are automatically backed up to four times a day.
Office 365 is subscription plans from Microsoft for MS Office programs including Outlook and many other cloud-based services.
Having an Office 365 account or subscription is very beneficial for MS Outlook users like access emails from any location and any device due to a cloud-based system if connected to the internet and more storage space for your mailboxes.
So, these days many Outlook users want to save offline OST files data to the online server of Office 365.
There are two ways to perform this action manually and using a third-party software.
But, this method is complicated and there many cons with this method like risk of data loss and if OST file is damaged then you can’t even convert it to PST file directly from MS Outlook.
This is an indirect method for OST to Office 365 migration.Step 1 – Manually Export OST file data to a new PST file.There is an option of Import / Export in MS Outlook Software for Windows, which allows users to export offline OST data to Outlook PST.