People always prefer best and reliable solutions for their organization and business. Similarly, it is very difficult for them to select the best platform for data management. Moreover, cloud-based platforms are becoming popular among the users. Now, both Google Apps and Office 365 are the versatile cloud-based services. However, users opt for a feature-rich and reliable suite as per the requirements of company and the employees. Thus, Office 365 is suitable for enterprise-level uses. Nowadays, more and more Gmail users are switching towards Office 365. But the major issue arises when the user is not able to find a simple and reliable way to move from Gmail/ G Suite/ Google Apps to Office 365. Therefore, in this blog, we are going to explain a step-by-step process to move Gmail to Office 365 in a trouble-free way.
A Complete Guide to Move Gmail to Office 365
In this section, we are going to introduce different methods using which the user can switch from Google Gmail mailboxes to Office 365.
Method 1 – Manual Gmail to Office 365 Migration Step by Step
Step 1: Domain Verification
First of all, the user has to verify to Office 365 that he/she owns the domain used for his/her Gmail account.
Step 2: Creating User and Adding Them to Office 365
The user can easily insert single or multiple users to Office 365 as per the requirements.
- From the Admin Center, you need to click on Users > Active Users. After that, click on More > Import Multiple Users option
- For Single User click on Add a User and enter the values manually. For multiple users, use Import Multiple Users option to download a sample excel sheet and use it as a reference to add users
- After compiling excel sheet, you need to click on the Browse button from the Create and Upload File screen
- Finally, click on the Verify. After getting a confirmation click on Next.
Step 3: Creating Gmail Mailboxes Migration List
While creating the export file, the user must know the password of each Gmail mailbox he/she want to migrate. Additionally, temporary passwords can be assigned to the mailboxes at the time of migration. However, the user must be an administrator in the G Suite to reset the passwords. One can also migrate mailboxes in batches for Google Gmail to Office 365 migration.
- First, you need to Sign In to G Suite/Gmail admin console using admin username and password
- Now, choose Users and then select the list of users in the Google admin center
- Next, you need to select each user to identify the user’s email address and note down the addresses
- After that, sign in to the Office 365 Admin Center and navigate to Users > Active Users
- Start Excel and enter credentials such as email address, username, and password for each mailbox which you need to export (enter 1 mailbox per row)
- Finally, save it as CSV
Step 4: Creating Migration Endpoints with Gmail IMAP
A simplified communication channel is established with Gmail to successfully migrate Gmail to Office 365. For this, Office 365 make use of migration endpoint.
- Navigate to Exchange Admin Center and then go to Recipients > Migration > Migration Endpoints
- Now, click on New+ and on the new page you need to select IMAP
- On the IMAP migration configuration page, enter details such as:
IMAP server: imap.gmail.com
Settings: default
- Click on the Next. Now, the migration service will use the settings to establish the connection to the Gmail system. The Enter General Information page opens if the connection works
- Now, in the Enter General Information page, type a migration endpoint. Leave the other 2 boxes empty and click on Next
Step 5: Move Gmail to Office 365 by Creating Migration Batch
- In Office 365 Admin Center, go to Admin centers > Exchange
- Now, in the Exchange Admin Center, go to Recipients > Migration
- After that, click on the New (+) > Migrate to Exchange Online
- Select IMAP migration > Next
- Next, on Select the user’s screen you need to click on the Browse
- Select the CSV file created previously and click on Next
- After validation, Office 365 will display the Gmail mailboxes. Now, click Next
- You have to continue with the default values on the IMAP migration configuration windows and click Next
- Now, on the Move configuration page, you have to type the name of the migration batch in the box. Additionally, you also have to provides the folder names which you want to exclude. Click on the Add(+) icon and insert them into the exclude list
- Finally, on the Start the Batch page, provide the required details and begin the migration process
Step 6: Update DNS Records for Direct Gmail to Office 365 Email Migration
- From the Admin Center, you have to click on Settings
- After that, click on the Domains and select your domain name. Now, it will display ‘Setup in Progress’
- Next, you will see the Setup Completed notification
Method 2: Automated and Safe Approach for Gmail to Office 365 Migration (Recommended)
For most of the users, it becomes a complicated task to perform the manual procedure correctly. If the steps are performed incorrectly then it can also lead to data loss issues. Thus, for instant and hassle-free migration from Gmail data to Office 365, it is recommended to opt for an automated solution i.e. SysTools Google Apps to Office 365 Migration Tools. With this utility, the user can migrate emails, contacts, and calendars of Gmail account to Office 365 in just a few clicks.
Final Words
Most of the organizations migrate from Gmail to Office 365 as Office 365 provides better performance, management and security options. Thus, in the above-mentioned section, we have explained a complete procedure to switch from Gmail/Google Apps/G-Suite. However, for trouble-free and instant migration, it is recommended to opt for the automated method for secured migration.
Getting a backup of Office365 Mailboxes occasionally becomes an incredibly needy task.
Well, there are lots of different solutions for Office 365 backup to helps you with that.
Why it is important to Office 365 Emails backup:Accidental data deletionRetention policy gapsSecurity intimidation –internal and externalHardware malfunctionLegal and compliance requirementsOffice 365 emails backup solution can be prepared by the manual as well as an extraneous tool.
Let’s know:Backup Office 365 Emails via Manual MethodRun and Log-in Office 365 with your Administrator credentialsNow, Go to Admin Center and select ExchangeClick Permissions to access.
Go to Admin Roles >> Discovery ManagementFrom the Discovery Management option, hit ‘+’ sign to add RolesAfter that click on ‘Mailbox Import/Export’ below rolesWithin the ‘Members’, click again the ‘+’ sign and click once on the user nameClick on “Save” when the necessary steps finishedAfter that, here Go to “Compliance Management >> in-place eDiscovery & hold” option and click New (+)From “In-Place eDiscovery & Hold” dialogue box, enter the name and click Next buttonNow, select the all mailboxes by clicking on “Search all mailboxes” or the also selected ones by “Specify mailboxes to search” option and click once more on the ‘+’ signPlace the filters and go with Next button from the next ‘Search query’ displayFrom “In-Place Hold Settings” dialogue box you can identify the number of days for which the items are to be reserved before they are deleted from the serverNow, click the “Finish” there.After a verification message, click on “Close”Finally, the search list will be presented, after that click on the downward bullet to export the .pst filesDrawbacks of the manual ways to import Office 365 mailbox to PSTThe manual method is a lengthy procedure and takes unpredicted time.Complete emails, calendars, contacts, and all contents cannot be exported.There are no filter items given to export itemsOnly execute this way which is expert technicallyBackup Office 365 Emails using Shoviv Office 365 Backup ToolShoviv Office 365 Backup and Restore Software is a specialized Office 365 backup tool.
The tool appears with User-friendly GUI and offers easy to recognize processing.
To take backup of Office 365 mailbox data into an Outlook PST file, I would like to refer an excellent third party software, Kernel Office 365 Backup & Restore.Software Advance Features-Easy save Office 365 mailboxes into PSTProvide option to choose your desired location to save filesSupports to take backup of multiple Office 365 mailboxes using CSV filesAlso supports PST files to Office 365 migrationProvide filter optionFree trial version of the software is also availableFor more information about the software, visit- https://www.nucleustechnologies.com/office-365-backup/
As you know Office 365 is the cloud-based software that is used as a service product for the organization.
Therefore, here we come up with the perfect suggestion for a user query “How to backup Office 365 mailbox”.
In this blog, we deal with both traditional and tool approaches.In the next section, we discuss the need to backup Office 365, how to backup it manually, what are the tool backup approach and its features.
So that users are able to easily compare between manual and alternate tool backup methods.
Why Backup of Office 365 mailboxes necessary?In this technological era, the backup of every important data is necessary to secure it from any mishappening, and Office 365 is one of them.
So it is very necessary to backup Office 365 mailboxes including calendar, Inbox, attachments, contacts, journals, tasks, and sending emails to the local platform.
Office 365 is subscription plans from Microsoft for MS Office programs including Outlook and many other cloud-based services.
Having an Office 365 account or subscription is very beneficial for MS Outlook users like access emails from any location and any device due to a cloud-based system if connected to the internet and more storage space for your mailboxes.
So, these days many Outlook users want to save offline OST files data to the online server of Office 365.
There are two ways to perform this action manually and using a third-party software.
But, this method is complicated and there many cons with this method like risk of data loss and if OST file is damaged then you can’t even convert it to PST file directly from MS Outlook.
This is an indirect method for OST to Office 365 migration.Step 1 – Manually Export OST file data to a new PST file.There is an option of Import / Export in MS Outlook Software for Windows, which allows users to export offline OST data to Outlook PST.
Due to the COVID-19 pandemic, organizations are unable to work from their office.
Almost all organizations allowing their employees to do their job from their home premises.In the starting face of a pandemic in 2020, organizations had struggled to communicate with their employees and client as all their data was in their systems or they were using an Outlook email clients.But, this year many organizations are switching from the on-premises environment to the cloud and Office 365 is the best choice for Outlook users.This is why in this article we will focus on the simplest possible method to import organizational PST files from Outlook to Office 365.
Each method has its own advantage and disadvantages, so read all of them carefully before opting for any solution.How to Import Organizational PST File from Outlook to Office 365There are three ways to perform the import process:Import PST file into Office 365 account using MS OutlookUsing Network Upload for importing PST into multiple Office 365 accountUsing automated tool to import PST file to Office 365But, before that make sure that you have already created the Office 365 user account and have the PST files with you from your MS Outlook account.
Open MS Outlook and go to File tab.2.
In the pop-up window, select “Export to a file”4.
Next, browse the location where you wish to export the PST file and hit Finish.You can perform the above steps for each user to get their account PST file and after then you will be ready forMethod 1: Using MS Outlook ApplicationThe MS Outlook solution is quite easy to perform and it's completely free of cost.
