Hello everyone, I am a certified MS Exchange Server expert. And, as an expert, I resolved various user queries related to Outlook data file i.e., PST in my day-to-day routine. But, recently I went through some common problems that majorly faced by many organizations or personal Outlook users regarding the merge Outlook PST Files. So, I understand the pattern of queries and bring out some major ones from that with their respective solutions. Now, without wasting a single minute, let’s start with the first co-operate problem that I received.
Have a Look On Different Queries on PST Merge & Grab the Solution
Problem 1: I am working as a technical manager in a food company. And, we use Microsoft Outlook 2010 application in order to send and receive emails from our clients. Now, the problem is that my boss wants to take a backup copy of Outlook data of entire teams. In the organization, there are 25 + departments like Sales, HR, Inventory and so on. Every department has its own members that use an Outlook mail client for their need. Now, I need to know that how can I manage the entire unit Outlook data files in one consolidated backup file? Please recommend a relevant help.
Solution: This problem has two faces; if the Outlook configured with the Exchange account, then it is obvious that OST (Offline Storage File) is created in the back-end. And, Microsoft makes the OST file non-importable because it is a synchronized mailbox copy that saved on the server. So, it is advised to first convert OST file into PST (Outlook local file) format using OST to PST Converter. Because PST used for backup process and can be easily importable on Outlook on any PC.
Now, if the company has PST files of every Outlook account, then directly use the PST Merge tool. It is an ultra-fast impeccable software that converts many Outlook PST files into a single .pst file. For this, you only need to upload either individual PST file of a department or complete folder that comprises the number of Outlook data files. After that, select Join option from the tool and also opt other advanced feature i.e., Split PST after a certain file size and Exclude Deleted Items folders.
Apart from this, if your requirement is to combine all Inbox folder of the number of PST files in one Inbox, then go with the Merge option. Its function is to merge the same kind of folders into an individual .pst file. Moreover, when you import the resultant PST file in Outlook, you can clearly view multiple mailboxes data as shown in the screenshot.
How to Merge Contacts of Two Different Outlook PST Files?
Problem 2: Hi, I am an Office 365 administrator in a customer service company. And, recently we had downloaded data of multiple primary mailboxes in PST format to maintain the data on the local machine. However, due to office work, we need a solution that can merge only contact folder from the backup .pst files into a single PST. Is is it possible? If yes, then tell me the solution. I urgently need it.
Solution: This problem also resolves by PST Merge Software. This utility has a robust feature through which user can combine only contacts from the multiple PST files and represent into a single Outlook PST. For this, add the .pst files or folder and select the radio button corresponding to the Merge option. Apart from this, you can also select Remove Duplicates feature if duplicate entries are available, else leave it.
Moreover, a user is independent to save the resultant .pst file at any location. Adding to it, a short summary report display at the software panel to verify the conversion process.
Final Words
Your data is the face of your company. This is the reason why it is so important to manage it properly. So, whenever you have multiple PST files and there is a need to merge all of its data into an individual PST file. Then, show your trust in PST Merge software. This is the best way to handle a large amount of data into the consolidated Outlook data file. Plus, one can easily import the .pst file on any Outlook and access the mailbox of it. So, this is all about on the major PST merging problem of the corporate world. Hope! It helps you a lot.
Before moving to the solution to merge Outlook data files together, first, let's know about the PST file.Introduction of Outlook PST FilePST file is known as Outlook data files which contain all Outlook items including emails, contacts, calendar data, notes, journals, and more.
The size of the PST file is limited to different versions of Outlook, for example- PST files in Outlook 2000 and Outlook 2002 were stored in ANSI format and have a maximum size of 2 GB, while Outlook 2003 and Outlook 2007 save the PST file in Unicode format and have a maximum size of 20 GB.
Some of them are listed below:-If the user merges multiple PST files into one, he/she can easily manage their data.Multiple data files can affect the performance of the Outlook application.Large Outlook PST data files can be misplaced anywhere and accidentally deleted.Outlook does not support the simultaneous import of multiple PST files.Users can not share multiple files, whereas a single PST file can easily be shared with others.Users can easily access their PST files from multiple accounts at once place after merging.Manual Method Combine Multiple PST FilesMicrosoft does not provide any inbuilt utility in Outlook that helps users to merge Outlook data files into a single file.
Now for combining Outlook PST files, we need to merge all existing data into the newly created PST file.
Browse to select the .pst file to import and check the “Do not import duplicates” box.
You need to import the PST file by one after one into Outlook.Quick & Secure Solution for Combining Outlook PST FilesIf you are looking for an instant way to merge Outlook data files, you must download SysTools PST File Merge Tool.
Here's file management tips for Outlook email client user to let them know how to manage Outlook PST files when they are in large size. This post will show you how to combine and Merge more than one PST files in one single file.
PST files in large quantity(multiple forms) not only slows down the Outlook’s speed but also cause data loss or corruption.
It is obvious that you will get a free space on the disk after you combine PST files into one but the question is how to combine multiple Outlook PST files.
The most popular solutions among users is PST Merger Software.
It is the tool that has the ability to combine two Outlook data files in a simple and straightforward way.
Or get the easy procedural steps, so that it is easy for them to manage multiple files.
Create a new Outlook PST file by New Items>More Items>Outlook Data File
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