In this article, you will learn about how can a user clean their Office 365 mailboxes in a very easy manner. Office 365 offers 100GB of Mailbox storage location on cloud to save your emails, contacts, calendars information on its cloud. Although, 100 GB is enough space to store information of a personal user account, but more data in your mailbox reduces the account loading speed. Initially when you get a new account, it will get loaded in few seconds. Over the time, your Office 365 account mailbox items will be increased by send/receive emails.
The best way to decrease your mailbox size is by deleting all the unwanted emails from your mailbox. There are thousands of emails existed in your Inbox & Spam folder, that are of no use. You can manually delete all such emails by selecting them one by one. But it will consume a lot of user’s time. To resolve this issue, Microsoft Office provides an advanced Mailbox Cleaner option to clean Office 365 Inbox.
How to Use Mailbox Cleaner Option in Office 365?
Outlook Web Access itself comes up with a Mailbox Cleaner option to delete all the unwanted emails. You can also delete all the old emails on the basis of date range from a certain time interval. You can just follow these simple steps to better understand the whole process:
- Click on the Settings icon of Outlook Web Access Panel placed at the top-right corner.
- In this menu, you will get a Mailbox Cleaner option from the list.
- The option will list top 20 folder according to their size. It will include the mailbox folders like Delete Items, Junk Emails, etc. Select any folder, that will include a drop-down menu, asking you for the time period. Choose the message time duration from the list i.e. All Emails, 3 months and older, 6 months and older, or 12 months and older.
- In the end, it will ask for the email delete confirmation with message displaying ‘Are you sure you want to permanently delete all email 12 months and older from your EHLO Blog folder’. Click on the ‘I understand that these messages will be deleted permanently’ checkbox & then press ‘Yes’ button.
- It will be a very best way to delete all the emails especially if you use Outlook Web Access.
There are large number of users who receive regular message warnings of get running out of Office 365 mailboxes. With the above steps you can do it manually without any problem. The only issue user will face here is the technical knowledge. User cannot delete only specific Office 365 emails using this trick.
Professional Office 365 Mailbox Cleaner Tool:
Another better alternative to clean Office 365 mailboxes is RecoveryTools Email Cleaner software. The Office 365 Mailbox Cleaner software will provide users to delete only specific Office 365 emails. You can try the free demo of RecoveryTools Office 365 Mailbox Cleaner tool that will delete only a few emails of your mailbox. The overall working of this software is very easy & simplified as you can better understand the whole process just by following these simple steps:
- Install & Run Office 365 Email Cleaner software in your Windows PC.
- Load Mailbox items from a single Office 365 account or multiple Office 365 accounts in batch mode by creating a CSV file.
- Select all the required Office 365 mailbox folders listed in the left pane of the software to delete like Inbox, Drafts, Sent Items, Deleted Items, Junk Emails etc. Just click on the checkbox to select the folder.
- Users can also delete only specific Office 365 emails according to their needs. Just apply advanced filters settings to delete Office 365 emails on the basis of Date Range, From, To, Subject or Delete Email Attachment files.
- Once you are done with all setup options, click on Delete button to initialize Email Deletion process. It will also display you a warning message of not retrieving emails once deleted permanently.
- Analyze whole Office 365 Email Deletion process directly in the software panel.
- Once the tool finished cleaning up your Office 365 Mailbox, it will create a SavingLog report, that includes all the information regarding whole email deletion process. Make sure to cross check all your reports.
As from above steps, you can easily analyze that it is the best way of deleting Office 365 emails & free mailbox storage space. By deleting all the unwanted emails from your Office 365 mailbox, it will take very less time to loading your mailbox items & email account into your Browser. The toolkit will consume very less time in deleting all the unwanted Office 365 emails.
Reviews:
I want to delete all Office 365 mailbox items (emails, contacts, calendars) to free up space. I just try to do it with the help of PowerShell script but unable to do so. The script which I used is written below:
- Get-MailboxFolderStatistics -Identity [email protected] | Select FolderPath,ItemsInFolder
It has to work in a way to delete all my components of Office 365 account. Unfortunately, it shows some errors, & I didn’t finish up my process. Finally, I found RecoveryTools Office 365 Email Cleaner software, that gives me a very user-friendly environment to delete Office 365 emails. Thank you, team RecoveryTools, to understand my problem & provide me this amazing software.
Michael Colleoni, Barcelona
Getting a backup of Office365 Mailboxes occasionally becomes an incredibly needy task.
Well, there are lots of different solutions for Office 365 backup to helps you with that.
Why it is important to Office 365 Emails backup:Accidental data deletionRetention policy gapsSecurity intimidation –internal and externalHardware malfunctionLegal and compliance requirementsOffice 365 emails backup solution can be prepared by the manual as well as an extraneous tool.
Let’s know:Backup Office 365 Emails via Manual MethodRun and Log-in Office 365 with your Administrator credentialsNow, Go to Admin Center and select ExchangeClick Permissions to access.
Go to Admin Roles >> Discovery ManagementFrom the Discovery Management option, hit ‘+’ sign to add RolesAfter that click on ‘Mailbox Import/Export’ below rolesWithin the ‘Members’, click again the ‘+’ sign and click once on the user nameClick on “Save” when the necessary steps finishedAfter that, here Go to “Compliance Management >> in-place eDiscovery & hold” option and click New (+)From “In-Place eDiscovery & Hold” dialogue box, enter the name and click Next buttonNow, select the all mailboxes by clicking on “Search all mailboxes” or the also selected ones by “Specify mailboxes to search” option and click once more on the ‘+’ signPlace the filters and go with Next button from the next ‘Search query’ displayFrom “In-Place Hold Settings” dialogue box you can identify the number of days for which the items are to be reserved before they are deleted from the serverNow, click the “Finish” there.After a verification message, click on “Close”Finally, the search list will be presented, after that click on the downward bullet to export the .pst filesDrawbacks of the manual ways to import Office 365 mailbox to PSTThe manual method is a lengthy procedure and takes unpredicted time.Complete emails, calendars, contacts, and all contents cannot be exported.There are no filter items given to export itemsOnly execute this way which is expert technicallyBackup Office 365 Emails using Shoviv Office 365 Backup ToolShoviv Office 365 Backup and Restore Software is a specialized Office 365 backup tool.
The tool appears with User-friendly GUI and offers easy to recognize processing.
To take backup of Office 365 mailbox data into an Outlook PST file, I would like to refer an excellent third party software, Kernel Office 365 Backup & Restore.Software Advance Features-Easy save Office 365 mailboxes into PSTProvide option to choose your desired location to save filesSupports to take backup of multiple Office 365 mailboxes using CSV filesAlso supports PST files to Office 365 migrationProvide filter optionFree trial version of the software is also availableFor more information about the software, visit- https://www.nucleustechnologies.com/office-365-backup/
As you know Office 365 is the cloud-based software that is used as a service product for the organization.
Therefore, here we come up with the perfect suggestion for a user query “How to backup Office 365 mailbox”.
In this blog, we deal with both traditional and tool approaches.In the next section, we discuss the need to backup Office 365, how to backup it manually, what are the tool backup approach and its features.
So that users are able to easily compare between manual and alternate tool backup methods.
Why Backup of Office 365 mailboxes necessary?In this technological era, the backup of every important data is necessary to secure it from any mishappening, and Office 365 is one of them.
So it is very necessary to backup Office 365 mailboxes including calendar, Inbox, attachments, contacts, journals, tasks, and sending emails to the local platform.
Office 365 is subscription plans from Microsoft for MS Office programs including Outlook and many other cloud-based services.
Having an Office 365 account or subscription is very beneficial for MS Outlook users like access emails from any location and any device due to a cloud-based system if connected to the internet and more storage space for your mailboxes.
So, these days many Outlook users want to save offline OST files data to the online server of Office 365.
There are two ways to perform this action manually and using a third-party software.
But, this method is complicated and there many cons with this method like risk of data loss and if OST file is damaged then you can’t even convert it to PST file directly from MS Outlook.
This is an indirect method for OST to Office 365 migration.Step 1 – Manually Export OST file data to a new PST file.There is an option of Import / Export in MS Outlook Software for Windows, which allows users to export offline OST data to Outlook PST.
