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Best Method for Backup Office 365 Mailboxes to PST

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Akash Singh
Best Method for Backup Office 365 Mailboxes to PST

Backing up Office 365 Mailboxes is a challenging task but not an impossible process. Data backups on the local hard disk are not possible without any third-party software. There are numerous reasons why users should utilize PST to backup their Office 365 mailboxes. Because it can be opened in any Outlook version and accessed, a .pst file is the best option for obtaining a backup of Office 365 mailboxes.

Why Do You Need to Backup Office 365?

There are various reasons for this. However, only a few are described below.

  • Accidental deletion by Human Errors.
  • Policy Confusion and gaps in retention.
  • Internal threats to security.
  • Threats from the outside.
  • Legal and regulatory obligations.

How Can I Export Office 365 Mailboxes to a PST File

There are two options to restore Office 365 mailboxes from PST.

  1. Manual Method.
  2. Office 365 Email Backup Software is a professional third-party software.

Manually backup office 365 data using e-discovery method

    1. Use valid admin credentials to log in to Office 365
    2. Next, navigate to Admin Center and click Exchange.
    3. Navigate to the Exchange Admin Center and click Permissions > Admin Roles. Next, select Discovery Management.
    4. Add Mailbox Import Export role to Discovery Management. Click on the plus button, then click on Save.
    5. Go back to the admin center and select Compliance Management.
    6. You will see the + sign. Click on the + sign to create a search query.
    7. Click Next and choose any one of the options below Mailboxes.
    8. Click on Next to continue the search query.
    9. You can now perform an in-place hold on Search items by using the In-Place Settings.
    10. Click on Compliance Management and press the arrow button. It will allow you to export Office 365 emails into Outlook PST. To export the PST tool, it will download a PST Export Utility.
    11. You can search the location of the PST file exported in the eDiscovery PST export Tool. Click on Start to start the process.
    12. To complete the process, it will ask for your Office 365 credential. Once the process is completed, click Close.
    13. You can now access your PST file from this page by adding it as an attachment to an Outlook profile in MS Outlook.

Drawbacks of Manual Methods

  • The backup of only select data such as email, contacts, and calendars.
  • There is no guarantee of the accuracy and completeness of the backup.
  • It is a very time-consuming and tiring process.
  • It is necessary to have the technical knowledge to perform the manual method. This method is not suitable for beginners.

Professional Software For Backup O365 Data

Aryson Office 365 Backup & Restore Software is the most appropriate tool to backup Office 365 data in the PST files. It has a user-friendly GUI embedded with several user-friendly features, and it is easy to process. You can open the exported .pst file and view it in any Outlook version. The tool allows users to restore data from the .pst file to Office 365 mailboxes. It's a quick, easy, and effective solution.

Salient Features of Office 365 Backup

  1. Office 365 mailboxes are backed up to PST and other file formats.
  2. Recovers mailboxes from OST and PST files and imports them into Office 365.
  3. Simple methods for storing Office 365 data offline on a local PC.
  4. Office 365 Admin and their user accounts' mailboxes, public files, and archive folders are backed up.
  5. OST/PST mailboxes are imported into Office 365 mailboxes, public folders, and archive folders.
  6. Gmail, Yahoo, Hotmail, OperaMail, AOL, Thunderbird, and IMAP migrate Office 365 mailboxes.
  7. Using the Date Filter settings, it is possible to take selective Office 365 mailbox backups by date range.

Final Words

For different reasons, you should back up your Office 365 Mailbox to a PST file. The Office 365 Mailbox size must be increased, or the data must be protected from hackers. You can choose from both manual and professional methods. The Manual Method has some disadvantages. The Office 365 Email Backup software is a professional Outlook 365 Email Backup tool that makes Office 365 backup simple and reliable.

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